The Saxilby with Ingleby Annual Parish Council Meeting will be held on Wednesday 5 May 2021 at 7.00pm. 

Under the Local Authorities (Coronavirus) (Flexibility of Local Authority Meeting) (England) Regulations 2020, this meeting will be held by video conference: 

Meeting ID: 846 6868 8503

Passcode: 116078


Elaine Atkin, Parish Clerk

29 April 2021


15 Minute Public Question Time

When members of the public may ask questions or make short statements to the Council. Those items not on the agenda will not be debated but referred, if appropriate, to the next meeting. 


Council Meeting Agenda

1. To elect the Chairman of the Council for the forthcoming administrative year 2021-22 and for them to sign the acceptance of office

2. To elect a Vice-Chairman of the Council for the forthcoming administrative year 2021-22

3. To receive apologies and accept valid reasons for absence, these having been submitted to the Clerk prior to the meeting

4. To receive Declarations of Interest in accordance with the Localism Act 2011

5. To approve the notes of the Full Council meeting held on 7 April 2021 and the Extra Ordinary Full Council meeting held on 14 April 2021 and the Chairman to sign them as the agreed minutes

6. To note the meeting Action Log

7. To consider co-option applications for two vacancies


To review and approve the following documents:

8. Standing Orders

9. Financial Regulations

10. Terms of Reference for Committees

11. Risk Management Policy

12. Complaints Procedure (including Vexatious Complaints)


13. To agree the schedule of meetings and committees/working groups for the administrative year

14. To agree membership of committees for the administrative year

15. To confirm arrangements for insurance cover, in respect of all insured risks

16. To approve expenditure above specified limits, as per Financial Regulations

17. To review expenditure incurred under s.137 of the Local Government Act 1972 

18. To agree room and sporting hire fees for 2021-22

19. To approve the Council’s direct debits and payment of annual subscriptions 

20. To approve the Council’s membership of bodies

21. Review of the Council’s and/or staff subscriptions to other bodies. 

22. To approve the updated list of assets, in preparation for the external audit

23. To review and agree delegation arrangements to committees, sub-committees, staff, and other local authorities

24. To appoint the Council’s safeguarding officer

25. To elect four parish councillors as memorial field trustees 

26. To review the councillor training matrix and agree training required

27. Agree a schedule for the year to review and approve the Councils policies, procedures and Asset Register as documented in the Council’s policies, procedures and governance documentation

28. Agree a request for support from police for 30mph repeater signs for Mill Lane


To note:

29. A resident complaint resolution

30. Summary of meetings held in April

31. MUGA update

32. Bridge Street update

33. Communications Lead Update

34. Cricket update


35. CLOSED SESSION – Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following items on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.

36. To consider and agree the bar outsourcing project brief 

37. To receive an update on the cleaner role, to note health and safety requirements for in house cleaning and agree actions 

38. To consider quotes for remedial works on the roundabout in the play are