Minutes
Events Meeting Minutes
6:35pm Wednesday 9th July 2025
Meeting Room, St Andrews Community Centre, Saxilby, LN1 2LP
Councillors Present
Cllrs Saunders (Chair), Shepherd, and Wheatley
Councillors Absent with apologies received
Cllrs E Bowden, Bridge
Others in Attendance
Rachael - Sports Hub representative, Ray Scott (arrived approx. 7pm), Trevor Brock (arrived approx. 7.10pm)
Meeting
EM25/07 1. Receive apologies for absence.
Received.
EM25/07 2. Receive Declarations of Interest in accordance with the Localism act 2011.
None declared.
EM25/07 3. Approve the notes of the Meeting of 11th June 2025 and minutes.
Approved. Proposed by Cllr Saunders, Seconded by Cllr Shepherd.
EM25/07 4. Recap on Love Your Burial Ground volunteer session, And World Wellbeing Week Comms posts.
The Love Your Burial Ground volunteer session was not well attended, but it is felt that we would like to try again one morning in July. Needs more highlighting on social media. Cllr Saunders happy to contact Grounds Team to arrange a suitable date.
The Well-being Week Comms posts were deemed to be successful, and it was good to see a different post going out every day. It was also positively noted that the Sports Hub did posts each day too. Cllr Saunders to pass on our thanks for all the work Laura put into getting the posts out.
EM25/07 5. Discuss proposed Open Sports Day.
Wasn't held last month due to lack of time. Try again one Saturday in September (or October depending on availability). Cllr Saunders to talk to Recreation Ground Charity to see about field availability. Once a date is sorted, we can ask around the sports and exercise groups. Sports Hub would be happy to open alongside.
EM25/07 6. Consider the Wellbeing Clinic for Community venues.
Agree ot would be a good idea to tie it in with the Warm Spaces Coffee Mornings in Oct-January. Sports Hub may look at doing something alongside the exercise bikes as a healthy lifestyle/fitness session.
EM25/07 7. Look at potential volunteer days.
Pick up the litter-picking as part of National Recycling Week in September - discuss more at next meeting, maybe get the School and Scout involved.
Rewilding project will have volunteer sessions once the nesting season is over - they will contact me nearer the time.
Village Hall will also be arranging volunteer sessions around weeded the outdoor areas and painting in the foyer - they will update when arranged.
EM25/07 8. Review the calendar and look ahead to what other events we want to consider.
Library are doing the Summer reading challenge, as confirmed at last Library meeting.
VJ Day - Church holding an event later in the day (Friday), look at the possibility of doing flag-raising and the sip&social at the hub, then people flow to the Church. Cllr Shepherd to contact Rev Jane and Sports Hub to see what can be linked together.
Bra-bank - Library requested the collection box to be in the foyer, but this was not felt to be an appropriate place. Suggest we go back to the library to see if a space can be available. A Facebook post has shown that the collection box is not all that big.
Arrange a visit to the Men's Shed in Bransby - put on hold until Cllr Waller is back from holiday.
Remembrance Day poppy cascade. Need to put this out on social media if we stand any chance of getting enough poppies. This is a Church lead event/ Cllr Shepherd to speak to Rev Jane about this. Maybe the afterschool group could do some craft poppies. Maybe the Sports Hub to do a craft session.
Recycling week - litter-picking, seed swap, composting information, village garage/garden sael trail. Need to put comms posts out in August, especially the garage/garden sale. Possibly do plant sales, recycling crafts such as bird feeders from plastic bottles etc. Maybe the Sports Hub could accommodate this either inside or with tables outside.
Look to do an all-encompassing Saxlby Wildlife Group as part of our biodiversity and environmental awareness agenda. We could incorporate the hedgehog group with in this but also look at helping/supporting other local wildlife. Talk to Wildline about the different local wildlife they get in. Liaise with Canal Trust regarding safe water exits for deer. Cllr Saunders happy to look at local wildlife groups for support/ideas.
Other events to discuss at a future meeting include Halloween Party, Christmas advent calendar, Chirstmas List Switch-on. Need to liaise with Anglers, The Sun, Village Hall, Sports Hub to see if we are all getting together to do a Christmas event.
Rachael talked about Dutch Football Exchange (Easter), they would like the Council to be involved. In previous years this has always been football led, but very much a council event, and the council should again play a more active part. An agenda has been shared, and we will be updated when they next have an Exchange meeting. The Easter Sunday may be an issue as Council did vote not to open the building on Easter Sunday. The Sun Inn did it last year so maybe they could that day again?
Boxing day - Duck race and Sports Hub to open. Sports Hub to try and book sooner rather than later to ensure caretaker availability.
EM25/07 9. Discuss Fun Day councillor stall - thoughts and ideas.
As Cllr Bowden is not present, but she is leading on this, we defer and discuss at a later date.
EM25/07 10. Agree next meeting date.
Proposed date - Wednesday 20th August 7pm.
Meeting end 7:30pm