Extra-Ordinary Full Council Meeting Minutes Wednesday 24th March 2021 at 7.30pm

Under the Local Authorities (Coronavirus) (Flexibility of Local Authority Meeting) (England) Regulations 2020, this meeting was held by video conference.


Members Present:

Cllrs Ashton Derry, Brown, Cotton, Harper, Hillman (Vice-Chairman, chaired meeting), Ives, I Willox and J Willox 


Cllrs Crump and Spurr


In Attendance:

Elaine Atkin, Parish Clerk 

There were no members of the public in attendance.


Public Questions

There were none.   


Full Council Meeting

079/21 To receive apologies and accept valid reasons for absence, these having been submitted to the Clerk prior to the meeting

Apologies and a valid reason had been received from Cllrs Crump and Spurr. It was resolved to accept these.


080/21 To receive declarations of interest in accordance with the Localism Act 2011

Cllr Ashton Derry declared a pecuniary interest in agenda item 6a (minute 084/21).


081/21 To review and approve the Grievance Policy and Procedure

It was noted that the revised Policy and Procedure was based on the NALC template, ACAS best practice, and with input from our external HR advisor.


The following comments were made:

• There needs to be reference to our Code of Conduct and an expectation that Councillors will comply with it

• Clarification required whether the Chairman and Vice Chair should be on any appeal panel or not (to be consistent with our Terms of Reference for Personnel Committee)

• 4h should reference the Council liaising with the Monitoring Officer, not the employee

• Reference should be made to the Councillor – Officer Protocol


The document was noted with the comments above, and to be brought back to April Full Council approval.


082/21 CLOSED SESSION – Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following items on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.

It was proposed by Cllr Cotton and resolved to go into closed session. Councillors were reminded of the confidential nature of the following items and asked to confirm individually that they were alone in the room.


083/21 To agree cleaning provision for the new financial year

A report was noted.


084/21 To note staffing matters and agree actions

Cllr Ashton Derry left the meeting (8:23pm) for item 6a.

The update was noted. There will be appropriate communication to set parishioners’ expectations regarding levels of service in respect of the Grounds team whilst impacted by staff absence.

Cllr Ashton Derry returned to the meeting (8:38pm).


A report on agenda 6b was considered and discussed.

Option 1 – This option was not resolved, and the option was discounted.

Option 2 – This was resolved, but further information was requested.

Option 3 – This option was not resolved, and the option was discounted.

Option 4 – This was resolved.


The meeting closed at 9.12pm.

Please be advised that these are notes of the meeting taken by the Assistant/Clerk and cannot in any way be regarded as the official minutes of Council proceedings until they are approved and signed at the next meeting.