Finance Committee Meeting Minutes

Wednesday 20 April 2022 at 7.00pm at St Andrews Community Centre, Saxilby.


Members Present

Cllrs Cotton (committee chair), Harper, Hillman and Saunders


Cllrs Crump and Mann


In Attendance

Elaine Atkin – Parish Clerk

There were no members of the public in attendance.


Public Questions

There were none.


Finance Committee Meeting 

029/22 To receive apologies and accept valid reasons for absence, these having been submitted to the Clerk prior to the meeting

Apologies for absence were received from Cllrs Crump and Mann, and these were accepted.


030/22 To receive declarations of interest in accordance with the Localism Act 2011

There were none.


031/22 To approve the notes of the Finance Committee meeting held on 16 March 2022 and the Chairman to sign them as the agreed minutes

Cllr Hillman proposed, and these were resolved.


032/22 To note the meeting Action Log

Comments were made on various actions which need updating. This was noted.


033/22 To review and scrutinise month 11 (February) income and expenditure report

A number of queries were raised and discussed.

Cllr Cotton proposed, and this was resolved.


034/22 To approve the verified bank reconciliations for month 11 (February)

Cllr Cotton proposed, and these were resolved.


035/22 To approve the list of payments, income, and transfers for month 11 (February)

There was a query over a possible duplicate payment, to be investigated.

Cllr Cotton proposed, and these were resolved.


036/22 To note the 2020-21 external auditor report and remedial actions required for the 2021-22 external audit

Cllr Cotton proposed, and the following remedial actions were resolved:

• Staff mileage to be recorded in box 6 on the 2021-22 AGAR

• Box 4 and box 6 figures for 2020-21 to be re-stated on the 2021-22 AGAR


037/22 CLOSED SESSION – Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following items on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.

Cllr Cotton proposed, and this was resolved.


038/22 To review outstanding sales receipts due and agree actions if required.

Cllr Saunders proposed, and it was resolved to note the report, and chase one supplier. 


The meeting closed at 7.38 pm.

Please be advised that these are notes of the meeting taken by the Assistant/Clerk and cannot in any way be regarded as the official minutes of Council proceedings until they are approved and signed at the next meeting.