Finance Committee Meeting Minutes

Wednesday 24 August 2022 at 7.00pm at St Andrews Community Centre, Saxilby.


Members Present

Cllr Cotton, Harper, Hillman, and Mann

Two non-committee members were present Cllr I Willox and Cllr J Willox



Cllr Crump 


In Attendance

Lydia Hopton, Parish Clerk

Zarina Belk, Assistant Clerk 

There were no members of the public in attendance.


Public Questions

There were none.


Finance Committee Meeting 

061/22 To receive apologies and accept valid reasons for absence, these having been submitted to the clerk prior to the meeting

Apologies for absence were received from Cllr Crump. These were accepted.


062/22 To receive declarations of interest in accordance with the Localism Act 2011

There were none.


063/22 To approve the notes of the Finance Committee meeting held on 18 May 2022 and 20 July 2022 and the Chairman to sign them as the agreed minutes

Cllr Hillman proposed the 18 May 2022 and Cllr Mann proposed 20 July minutes were approved and these were resolved [note - no June meeting was held].


064/22 To note the meeting Action Log

The action log was noted.


065/22 To review and scrutinize month three (June) income and expenditure reports and agree any virement of budgets as required

The income and expenditure reports were reviewed and noted.

The white diesel budget is now at capacity, following a second order. Grounds manager to consider if budget needs viring for later in the year and usage of vehicles. Committee asked officers to advise where to vire from. 


066/22 To approve the verified bank reconciliations for month three (June) 

Cllr Mann proposed to approve the bank reconciliations for month three. This was resolved.


067/22 To approve the list of payments, income, and transfers for month three (June)

Cllr Harper proposed to approve the list of payments, income, and transfers. This was resolved.


Cllr I Willox and Cllr J Willox arrived 19.28pm


068/22 To receive the internal auditor’s latest reports

Cllr Cotton proposed to receive the internal auditors reports for April, May, and June with actions to be added to the action log. This was resolved.


Cllr I Willox and Cllr J Willox left 19.30pm


069/22 CLOSED SESSION – Committee to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following items on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.

Cllr Hillman proposed to go into closed session. This was resolved.


070/22 To review outstanding sales receipts due and agree actions if required.

The committee reviewed the outstanding sales receipts.


The meeting closed at 7.32pm.


Please be advised these are notes of the meeting taken by the assistant clerk or clerk and cannot in any way be regarded as the official minutes of council proceedings until they are approved and signed at the next meeting.