Finance Committee Meeting Minutes
Wednesday 24 August 2022 at 7.00pm at St Andrews Community Centre, Saxilby.
Cllr Cotton, Harper, Hillman, and Mann
Two non-committee members were present Cllr I Willox and Cllr J Willox
Lydia Hopton, Parish Clerk
Zarina Belk, Assistant Clerk
There were no members of the public in attendance.
There were none.
Finance Committee Meeting
061/22 To receive apologies and accept valid reasons for absence, these having been submitted to the clerk prior to the meeting
Apologies for absence were received from Cllr Crump. These were accepted.
062/22 To receive declarations of interest in accordance with the Localism Act 2011
There were none.
063/22 To approve the notes of the Finance Committee meeting held on 18 May 2022 and 20 July 2022 and the Chairman to sign them as the agreed minutes
Cllr Hillman proposed the 18 May 2022 and Cllr Mann proposed 20 July minutes were approved and these were resolved [note - no June meeting was held].
064/22 To note the meeting Action Log
The action log was noted.
065/22 To review and scrutinize month three (June) income and expenditure reports and agree any virement of budgets as required
The income and expenditure reports were reviewed and noted.
The white diesel budget is now at capacity, following a second order. Grounds manager to consider if budget needs viring for later in the year and usage of vehicles. Committee asked officers to advise where to vire from.
066/22 To approve the verified bank reconciliations for month three (June)
Cllr Mann proposed to approve the bank reconciliations for month three. This was resolved.
067/22 To approve the list of payments, income, and transfers for month three (June)
Cllr Harper proposed to approve the list of payments, income, and transfers. This was resolved.
Cllr I Willox and Cllr J Willox arrived 19.28pm
068/22 To receive the internal auditor’s latest reports
Cllr Cotton proposed to receive the internal auditors reports for April, May, and June with actions to be added to the action log. This was resolved.
Cllr I Willox and Cllr J Willox left 19.30pm
069/22 CLOSED SESSION – Committee to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following items on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
Cllr Hillman proposed to go into closed session. This was resolved.
070/22 To review outstanding sales receipts due and agree actions if required.
The committee reviewed the outstanding sales receipts.
The meeting closed at 7.32pm.
Please be advised these are notes of the meeting taken by the assistant clerk or clerk and cannot in any way be regarded as the official minutes of council proceedings until they are approved and signed at the next meeting.