Finance Committee Meeting Minutes
Wednesday 19 May 2021 at 6.45
This meeting was held by video conference.
Cllrs Cotton, Harper, Hillman, and Kenny
Lydia Hopton, Assistant Parish Clerk.
There was 1 member of the public in attendance.
One member of public raised some questions regarding the end of year Omega (finance system) data which the Assistant Clerk responded to.
Finance Committee Meeting
034/21 To elect a chairman for the Finance Committee for the administrative year
Cllr Hillman proposed Cllr Cotton and this was resolved.
035/21 To receive apologies and accept valid reasons for absence, these having been submitted to the Clerk prior to the meeting
Apologies and a valid reason for absence had been received from Cllr Crump and this was accepted.
036/21 To receive declarations of interest in accordance with the Localism Act 2011
Cllr Cotton raised a non-pecuniary disclosable interest on agenda item 12 (Ref 045/12).
037/21 To approve the notes of the Finance Committee meeting held on 21 April
Cllr Harper proposed the draft minutes, and these were resolved.
038/21 To elect a vice-chairman for the Finance Committee for the administrative year
Defer, add to next meeting agenda, as no one was proposed.
039/21 To note the meeting Action Log
Action log needs completed items clearing off after they have been presented to Committee as complete.
040/21 To review and scrutinize month 12 (March) income and expenditure report
A committee member noted the Community Centre water bill was high considering the Centre had been closed. It was noted that the bowls club use was also on the meter. It was agreed the discussions with the bowls club should be picked up again with the bowls club regarding covering the water expenditure.
A query was raised regarding the expenditure under the Mill Lane health and safety code. The Assistant Clerk explained this was primarily due to clean down of the water tanks as per Legionella Risk Assessment actions.
It was requested that a note is made to factor into the 2022/23 budget onwards the replacement Fire Escape stairwell.
Cllr Harper proposed and it was resolved to accept the report.
041/21 To approve the verified bank reconciliations and transfers between bank accounts for month 12 (March)
Cllr Hillman proposed to approve the bank reconciliations and transfers and it was resolved.
042/21 To approve the list of payments and income for month 12 (March)
Cllr Hillman proposed to approve the list of payments and income for month 12 (March) and it was resolved.
043/21 CLOSED SESSION – Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following items on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
Cllr Cotton proposed to enter into closed session and it was resolved.
044/21 To agree caretaker hours
It was proposed by Cllr Hillman and resolved to
a. Requested to include a probationary period of three months in the contract
b. Recommendation one agreed
c. Recommendation two agreed
045/21 To review outstanding sales receipts due and agree actions if required
Noted, no action required.
The meeting closed at 7.25pm.
Please be advised that these are notes of the meeting taken by the Assistant/Clerk and cannot in any way be regarded as the official minutes of Council proceedings until they are approved and signed at the next meeting.