Minutes
Finance Committee Meeting Minutes
Wednesday 15 November 2021 at 7.00pm at St Andrews Community Centre, Saxilby.
Members Present
Cllrs Harper (Chair for the meeting), Cotton (arrived 7:07pm), Hillman, Mann and Saunders.
Absent
Cllrs Crump and Ives.
In Attendance
Elaine Atkin – Parish Clerk
Debbie Johnson – Assistant Clerk
There were no members of the public in attendance.
In the absence of the Committee Chair for the start of the meeting, or the Vice Chair, Cllr Harper took the chair.
Public Questions
There were none.
Finance Committee Meeting
104/21 To receive apologies and accept valid reasons for absence, these having been submitted to the Clerk prior to the meeting
Apologies had been received from Cllrs Crump and Ives and these were accepted.
105/21 To receive declarations of interest in accordance with the Localism Act 2011
There were none.
106/21 To approve the notes of the Finance Committee meeting held on 17 November 2021 and the Chairman to sign them as the agreed minutes
Cllr Hillman proposed, and these were resolved. Cllr Hillman signed the minutes.
107/21 To note the meeting Action Log
Noted.
108/21 To review and scrutinise month 6 (September) income and expenditure report
Cllr Harper suspended the meeting at 7:05pm, to allow the arrival of Cllr Cotton (7:07pm). Cllr Harper then re-opened the meeting.
The income and expenditure report was noted.
Cllr Hillman suggested that the Community Centre car park resurfacing would be a potential offering if there is a further opportunity for funding under the LCC social values initiative, and it would be good to have a pre-prepared proposal for this.
109/21 To approve the verified bank reconciliations for month 6 (September)
Cllr Cotton proposed, and these were resolved.
110/21 To approve the list of payments, income, and transfers for month 6 (September)
Cllr Hillman proposed, and these were resolved.
111/21 CLOSED SESSION – Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following items on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
Cllr Cotton proposed, and this was resolved.
112/21 To review outstanding sales receipts due and agree actions if required.
Cllr Cotton declared a personal interest, due to dealings with Cliff Bradley & Sons.
The report was noted, with no action required.
113/21 To review timesheet data (deferred from November)
Cllr Cotton proposed, and it was resolved to defer this to February.
114/21 To review the draft 2022-23 budget and make a recommendation to January Full Council
The draft budget was discussed.
Cllr Mann proposed a reduction in budget for Christmas lights event and reduction in the budget to increase reserves and that the precept is increased to balance the remainder of the budget.
Cllr Cotton proposed the same reduction in budget for the Christmas lights event, a smaller reduction in budget to increase reserves, the same increase in precept to balance the remainder of the budget, and that this increase is cascaded to the other expenditure budgets, to take account of high increases we are expecting for certain services.
The counterproposal was considered first and was resolved by a majority. Cllr Saunders asked for her vote against to be recorded.
The meeting closed at 8.08 pm.
Please be advised that these are notes of the meeting taken by the Assistant/Clerk and cannot in any way be regarded as the official minutes of Council proceedings until they are approved and signed at the next meeting.