Finance Committee Meeting Minutes

Wednesday 20 December 2022 at 7.30pm at St Andrews Community Centre, Saxilby.


Members Present

Cllr Cotton, Harper, Hewes, Hillman, and Mann



Cllr Crump 


In Attendance

Lydia Hopton, Parish Clerk

Zarina Belk, Assistant Clerk 

There were no members of the public in attendance.


Public Questions

There were none.


Committee Meeting 

106/22 To receive apologies and accept valid reasons for absence, these having been submitted to the clerk prior to the meeting

Apologies were received from Cllr Crump which were noted.


107/22 To receive declarations of interest in accordance with the Localism Act 2011



108/22 To elect a vice-chair of finance committee

Cllr Hillman proposed Cllr Mann. This was resolved. 


109/22 To approve the notes of the Finance Committee meeting held on 16 November 2022 and the chair to sign them as the agreed minutes

Cllr Cotton proposed the notes as minutes. This was resolved.


110/22 To note the meeting action log 

The action log was noted.


111/22 To receive the internal audit report for month seven (October) and December general audit report agree any actions required

Cllr Hewes proposed to receive the internal audit reports and it was resolved.


112/22 To review and scrutinize month seven (October) and month eight (November) income and expenditure reports and agree any virement of budgets as required – Vire funds from 4486/110 play area maintenance budget to other village maintenance budgets (110)


  • Share consumables report expenditure year to date
  • Cllr Cotton proposes the virements. This was resolved.


113/22 To approve the:

a. Verified bank reconciliations for month seven (October) and month eight (November) 

Cllr Harper proposed to receive the November bank reconciliations and it was resolved [the October reconciliation was agreed at the November meeting].

b. List of payments, income, and transfers for month seven (October) and month eight (November)

Cllr Harper proposed the payments, income, and transfers for month eight. It was resolved [the October list of payments, income, and transfers was agreed at the November meeting].


114/22 To note the (updated) final 2022 Waterfront Festival Income and Expenditure 

The festival income and expenditure was noted and resolved.


115/22 To recommend to full council writing off the remaining (open and out of date) bar stock

Cllr Cotton proposed to recommend to full council writing off the remaining (open and out of date). This was resolved.  


116/22 To consider the draft budget and feedback comments

A discussion of the draft budget was held. 


117/22 CLOSED SESSION – Committee to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following items on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.

Cllr Mann proposed to go into closed session. This was resolved.


118/22 To review outstanding sales receipts due and agree actions if required.

The committee reviewed the outstanding sales receipts. No action required.


The meeting closed at 20.29pm.


Please be advised these are notes of the meeting taken by the assistant clerk or clerk and cannot in any way be regarded as the official minutes of council proceedings until they are approved and signed at the next meeting.