Finance Committee Meeting Minutes
Wednesday 20th January 2021 at 7.00pm
Under the Local Authorities (Coronavirus) (Flexibility of Local Authority Meeting)
(England) Regulations 2020, this meeting was held by video conference.
Cllrs Crump, Hewes (Committee Chairman), Hillman (arrived 7:09pm) and Ives
Non-Committee Members Present:
Cllr Cotton, Spurr and Stafford
Elaine Atkin, Parish Clerk
There were no members of the public in attendance.
It was confirmed that we have been successful in an application for £500 of green space funding from WLDC, towards the Bridge Street project (tree planting).
Finance Committee Meeting
001/21 To receive apologies and accept valid reasons for absence, these having been submitted to the Clerk prior to the meeting
Apologies and a valid reason for absence had been received from Cllr Stafford and these were accepted.
002/21 To receive declarations of interest in accordance with the Localism Act 2011
There were none.
003/21 To approve the notes of the Finance Committee meeting held on 9th December 2020 and the Chairman to sign them as the agreed meetings
Cllr Crump proposed the draft minutes, and these were resolved. Cllr Hewes to sign and return the minutes to the Clerks.
004/21 The note the meeting Action Log
005/21 To make a recommendation to Full Council regarding apportioning Council costs to budget heads in response to public queries
A background paper was discussed. Cllr Hewes proposed, and it was resolved, to recommend Full Council ratify the apportionment figures, with a view to publishing these on the website.
006/21To review and agree 2020-21 internal sporting hire charges, in light of impact of the pandemic
It was proposed by Cllr Hewes, and resolved to:
• Revise and reissue the tennis invoice (£600), and confirm the maintenance work about to be actioned (verandah repair, door replacement, board replacement around netting)
• Request the football clubs notify us in writing before they know they are able to start playing again
• Request return of Bridge Street toilets keys from the clubs which were issued with them whilst playing under Covid measures
• Notify the football clubs that for 2021-22, 50% of the fees will be required at the start and 50% at the end
007/21To complete a quarterly review of the Risk Assessment
Cllr Hillman proposed, and it was resolved, to accept the Risk Management Policy with an amendment under Aim 14, referencing an annual inspection of land assets.
08/21To review and scrutinise month 9 (December) income and expenditure report
This was noted.
009/21To approve the verified bank reconciliations for month 9 (December)
It was proposed by Cllr Ives and resolved to approve the bank reconciliations.
010/21 To approve the list of income and payments for month 9 (December)
It was proposed by Cllr Crump and resolved to approve the list of income and payments.
011/21 To note latest income and expenditure figures in relation to the St Andrews Community Centre
This was noted.
012/21 Closed Session – Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) act 1960 for the following items, on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
It was proposed by Cllr Hillman and resolved to go into closed session.
013/21 To review the updated projected cashflow position (December)
December cashflow is not yet ready, but will be shared at February Full Council.
014/21 To review outstanding sales receipts due and agree actions if required
The meeting closed at 9:05pm.
Please be advised that these are notes of the meeting taken by the Assistant/Clerk and cannot in any way be regarded as the official minutes of Council proceedings until they are approved and signed at the