Finance Committee Meeting Minutes

Wednesday 19 January 2022 at 7.00pm at St Andrews Community Centre, Saxilby.


Members Present

Cllrs Cotton (Committee chair), Crump, Harper (arrived at 7:02pm), Hillman, Mann and Saunders


Cllr Ives


In Attendance

Elaine Atkin – Parish Clerk

Debbie Johnson – Assistant Clerk


There were no members of the public in attendance.


Public Questions

There were none.


Finance Committee Meeting 

001/22 To receive apologies and accept valid reasons for absence, these having been submitted to the Clerk prior to the meeting

Apologies had been received from Cllr Ives and these were accepted.

Cllr Harper arrived (7:02pm).


002/22 To receive declarations of interest in accordance with the Localism Act 2011

There were none.


003/22 To approve the notes of the Finance Committee meeting held on 15 December 2021 and the Chairman to sign them as the agreed minutes

Cllr Hillman proposed, and these were resolved.


004/22 To note the meeting Action Log



005/22 To review and scrutinise month 7 (October) and month 8 (November) income and expenditure report

Queries were raised regarding the red diesel stock and whether we need to get Western Power out to investigate Bridge Street Toilets electricity usage.

Cllr Cotton proposed, and it was resolved to wait until March before any virements between budgets.

The income and expenditure reports were noted.


006/22 To approve the verified bank reconciliations for month 7 (October) and month 8 (November)

Cllr Mann proposed, and these were resolved.


007/22 To approve the list of payments, income, and transfers for month 7 (October) and month 8 (November)

Cllr Cotton proposed, and these were resolved.


008/22 To review the 2021-11 internal audit findings to date

The Clerk confirmed that there would be an agenda item on February Full Council to consider bank signatories.

The report was noted.


009/22 CLOSED SESSION – Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following items on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.

Cllr Cotton proposed, and this was resolved.


010/22 To review outstanding sales receipts due and agree actions if required.

The report was noted. 


The meeting closed at 7.38 pm.

Please be advised that these are notes of the meeting taken by the Assistant/Clerk and cannot in any way be regarded as the official minutes of Council proceedings until they are approved and signed at the next meeting.