Finance Committee Meeting Minutes

Wednesday 16 June 2021 at 7.15pm at

St Andrews Community Centre, Saxilby.

(7.22pm start due to delay with earlier meeting running over)


Members Present

Cllrs Harper, Hillman, and Crump.


Cllrs Cotton and Kenny.


In Attendance

Lydia Hopton, Assistant Parish Clerk.


There were no members of the public in attendance.


Public Questions

No questions were raised. 


Finance Committee Meeting 

046/21 To receive apologies and accept valid reasons for absence, these having been submitted to the Clerk prior to the meeting

Apologies and a valid reason for absence had been received from Cllrs Cotton and Crump and these were accepted.


047/21 To receive declarations of interest in accordance with the Localism Act 2011



048/21 To approve the notes of the Finance Committee meeting held on 19 May 2021 

Cllr Harper proposed the draft minutes, and these were resolved


049/21 To elect a vice-chairman for the Finance Committee for the administrative year

Cllr Crump stood for the role and this was resolved.


050/21 To note the meeting Action Log



051/21 To review and scrutinize month 1 (April) income and expenditure report

The committee noted the report. 


052/21 To approve the verified bank reconciliations and transfers between bank accounts for month 1 (April)

Cllr Hillman proposed to approve the bank reconciliations and transfers and it was resolved

It was requested that an item is added to Full Council to close the HSBC account.


053/21 To approve the list of payments and income for month 1 (April)

Cllr Hillman proposed to approve the list of payments and income for month 1 (April) and it was resolved. It was noted if stock is reaching end of life should be sold off etc, so it is not wasted.


054/21 To receive the Internal Auditor Annual Report and Internal Audit Checklist for 2020-21

The committee received the report and checklist.


055/21 To review the Internal Auditor’s independence (as stipulated in JPAG Practitioners’ Guide)

The committee reviewed the report and resolved to accept the independence, with Cllr Hillman proposing. 


056/21 CLOSED SESSION – Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following items on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.

Cllr Crump proposed to enter into closed session and it was resolved


057/21 To review outstanding sales receipts due and agree actions if required.

Noted, no action required.


The meeting closed at 7.44pm.


Please be advised that these are notes of the meeting taken by the Assistant/Clerk and cannot in any way be regarded as the official minutes of Council proceedings until they are approved and signed at the next meeting.