Minutes
Finance Committee Meeting Minutes Wednesday 17th March 2021 at 6.45pm
Under the Local Authorities (Coronavirus) (Flexibility of Local Authority Meeting) (England) Regulations 2020, this meeting was held by video conference.
Members Present:
Cllrs Crump, Hillman, Ives and Spurr
Non-Committee Members Present:
Cllrs Brown and Harper
Absent:
Cllr Cotton
In Attendance:
Elaine Atkin, Parish Clerk
There were no members of the public in attendance.
Cllr Ives as committee Vice Chair, took the chair for the meeting.
Public Questions
There were none.
Finance Committee Meeting
015/21 To elect a Chairman for the Finance Committee, following the resignation of Peter Hewes
Cllr Ives proposed, and it was resolved, to defer this until the start of the new Council year in May, when all committee chairmen are to be elected.
016/21 To receive apologies and accept valid reasons for absence, these having been submitted to the Clerk prior to the meeting
Apologies and a valid reason for absence had been received from Cllr Cotton and these were accepted.
017/21 To receive declarations of interest in accordance with the Localism Act 2011
There were none.
018/21 To approve the notes of the Finance Committee meeting held on 20th January 2021 and the Chairman to sign them as the agreed meetings
Cllr Hillman proposed the draft minutes, and these were resolved. Cllr Ives, as committee Vice Chair, agreed to sign.
019/21 The note the meeting Action Log
Noted.
020/21To review and scrutinise month 10 (January) and month 11 (February) income and expenditure report
Cllr Crump proposed, and it was resolved to accept the report.
021/21To approve the verified bank reconciliations for month 10 (January) and month 11 (February)
It was proposed by Cllr Ives and resolved to approve the bank reconciliations.
022/21 To approve the list of income and payments for month 10 (January) and month 11 (February)
It was proposed by Cllr Spurr and resolved to approve the list of income and payments.
023/21 To note latest income and expenditure figures in relation to the St Andrews Community Centre
This was noted.
024/21 To agree to recharge staff costs to areas of work and for officers to bring back a more detailed paper for discussion to the April meeting
The Clerk gave a verbal update on the need to recharge staff costs.
Cllr Hillman proposed, and it was resolved, that the Clerks explore a solution which is easy to use but fit for purpose, and a paper is brought back to April’s meeting.
025/21 Closed Session – Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) act 1960 for the following items, on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
It was proposed by Cllr Spurr and resolved to go into closed session.
Cllrs Brown and Harper left the meeting – 7.06pm.
026/21 To review the updated projected cashflow position (February)
It was confirmed that it was looking like we would have cash in the bank at year end.
027/21 To review outstanding sales receipts due and agree actions if required
Noted.
The meeting closed at 7.18pm.
Please be advised that these are notes of the meeting taken by the Assistant/Clerk and cannot in any way be regarded as the official minutes of Council proceedings until they are approved and signed at the next meeting.