Minutes
Finance Committee Meeting Minutes
Wednesday 15 March 2023 at 6.45pm at St Andrews Community Centre, Saxilby.
Members Present
Cllrs Hewes, Hillman, and Waller
Non-Committee Members Present
None .
Absent
Cllrs Cotton,Crump, Mann, and Harper
In Attendance
Zarina Assistant Clerk
There were no members of the public in attendance.
As the committee chair and vice chair were not present, Cllr Hillman proposed that Cllr Hewes was the chair for the meeting. This was resolved.
Public Questions
None.
Committee Meeting
F23/012 Receive apologies and accept valid reasons for absence, these having been submitted to the clerk prior to the meeting.
Apologies were received from Cllrs Cotton and Crump, which were accepted.
F23/013 Receive declarations of interest (Localism Act 2011)
None.
F23/014 Approve the notes of the 15 February 2023 finance committee meeting and the chair to sign them as the agreed minutes.
Cllr Waller proposed, and it was resolved.
Note the:
F23/015 Meeting action log
The action log was noted.
F23/016 Annual internal audit report 2022-2023
Cllr Hillman proposed that our thanks should go to the internal auditor for her detailed audited report. To note that the full quorum of 5 refers to full council, not a committee. resolved.
Cllr Hewes will send his comments to the clerk relating to the charity.
F23/017 14 February 2023 internal audit report and agree any actions.
The committee noted the report.
23/018 Income and expenditure report and agree budget virements as required.
Noted.
F23/019 2023 internal audit report and agree any actions.
Noted.
F230/20 Verified bank reconciliations.
Cllr Hewes proposed the February bank reconciliation. This was resolved.
F23/021 List of payments, income, and transfers
Cllr Waller proposed the February list of payments, income, and transfers. This was resolved.
F23/022To recommend to full council to move to a new financial system in 2023 or 2024
Cllr Hewes proposed in principle, to make recommendations to full council to move to a new financial system it was resolved.
F23/023 CLOSED SESSION – Committee to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following items on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
Cllr Waller proposed to go into closed session. This was resolved.
F23/024To review outstanding sales receipts due and agree actions if required.
The committee reviewed the outstanding sales receipts. No action required.
The meeting closed at 19:41pm.
Please be advised these are notes of the meeting taken by the assistant clerk or clerk and cannot in any way be regarded as the official minutes of council proceedings until they are approved and signed at the next meeting.