Finance Committee Meeting Minutes
Wednesday 18 May 2022 at 7.00pm at St Andrews Community Centre, Saxilby.

Members Present
Cllrs Cotton, Harper, Hillman, and Saunders


Cllrs Crump and Mann


In Attendance
Lydia Hopton, Acting Parish Clerk

There were no members of the public in attendance.

Public Questions

There were none.

Finance Committee Meeting 

039/22 To elect a chairman of the Finance Committee for the administrative year
Cllr Harper proposed himself. This was seconded by Cllr Hillman and was resolved.

040/22 To receive apologies and accept valid reasons for absence, these having been submitted to the clerk prior to the meeting
Apologies for absence were received from Cllrs Crump and Mann, and these were accepted.

041/22 To receive declarations of interest in accordance with the Localism Act 2011
There were none.

042/22 To approve the notes of the Finance Committee meeting held on 20 April 2022 and the chairman to sign them as the agreed minutes
Cllr Saunders proposed, and these were resolved.

043/22 To note the meeting Action Log
Comments were made on various actions which need updating these was noted -
-    034/22 bottom of page one bank reconciliations to be signed by Cllr Cotton
-    113/21Timesheets for all staff activities requested as previously agreed 

044/22 To review and scrutinize month 12 (March) income and expenditure reports and agree any virement of budgets as required
The reports were reviewed and no virements were proposed.

045/22 To approve the verified bank reconciliations for month 12 (March)
Cllr Saunders proposed, and these were resolved.

046/22 To approve the list of payments, income, and transfers for month 12 (March)
Cllr Hillman proposed, and these were resolved.

047/22 To review and recommend to approve to Full Council the 2021-22 annual accounts in preparation for the annual return
Cllr Hillman proposed, and it was resolved to recommend to Full Council the approve the accounts.

048/22 To review and approve the 2021-22 internal auditor report in preparation for the annual return
Cllr Saunders proposed and it was resolved to approve the internal auditor report

049/22 CLOSED SESSION – Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following items on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
Cllr Saunders proposed to go into closed session, and this was resolved.

050/22 To review outstanding sales receipts due and agree actions if required.
Cllr Saunders proposed, and it was resolved to note the report.

The meeting closed at 7.36 pm.

Please be advised that these are notes of the meeting taken by the Assistant/Clerk and cannot in any way be regarded as the official minutes of Council proceedings until they are approved and signed at the next meeting.