Finance Committee Meeting Minutes

Wednesday 17 November 2021 at 7.00pm at St Andrews Community Centre, Saxilby.


Members Present

Cllrs Cotton (Committee Chair), Crump, Hillman, Mann and Saunders.



Cllrs Harper and Ives.


In Attendance

Elaine Atkin – Parish Clerk

There were no members of the public in attendance.


Public Questions

There were none.


Finance Committee Meeting 

089/21 To receive apologies and accept valid reasons for absence, these having been submitted to the Clerk prior to the meeting

Apologies had been received from Cllrs Harper and Ives and these were accepted.


090/21 To receive declarations of interest in accordance with the Localism Act 2011

There were none.


091/21 To approve the notes of the Finance Committee meeting held on 20 October 2021 and the Chairman to sign them as the agreed minutes

Cllr Hillman proposed, and these were resolved.


092/21 To note the meeting Action Log



093/21 To review and scrutinise month 5 (August) income and expenditure report

A query was raised about Bridge Street Toilets electricity consumption and whether the streetlight attached to the building was running off this supply. Query to be raised with LCC.

The income and expenditure report was noted.


094/21 To approve the verified bank reconciliations for month 5 (August)

Cllr Hillman proposed, and these were resolved.


095/21 To approve the list of payments, income, and transfers for month 5 (August)

Cllr Mann proposed, and these were resolved.


096/21 To agree virement of funds for Mill Lane CCTV

Cllr Hillman proposed, and it was resolved to use the Mill Lane CCTV budget, income from the sale of a spiked aerator, plus vire the remainder from general reserves.


097/21 To agree the 2022-23 precept estimate submission (deadline 26 November)

It was clarified that Council had in previous years agreed to restrict any Band D equivalent increase to 3% or the rate of inflation. 

Based on the recent inflation rate announcement and knock-on effect on costs particularly of fuel and energy, Cllr Cotton proposed to submit a 4% Band D equivalent increase as the precept estimate figure. 

This was resolved. Cllr Saunders abstained.

The final precept figure is due to be submitted in January.


098/21 To review the Council’s Risk Management Policy

It was suggested that actions required to move any risks from red or yellow to green be added to the document for clarity and ease of tracking.

Cllr Mann proposed, and it was resolved to accept the document.


099/21 To receive an update on red diesel changes

The update and likely impact on budgets was noted.


100/21 CLOSED SESSION – Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following items on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.

Cllr Cotton proposed, and this was resolved.


101/21 To review outstanding sales receipts due and agree actions if required.

Report noted, no action required.


102/21 To review timesheet data

Deferred to December.


103/21 To consider the initial draft budget proposal for 2022-23

The initial draft budget was discussed. Further work was required, and an amended version will be brought back to December’s meeting.

Thanks were given to the RFO for the work put in on the budget preparation.


The meeting closed at 8.00 pm.


Please be advised that these are notes of the meeting taken by the Assistant/Clerk and cannot in any way be regarded as the official minutes of Council proceedings until they are approved and signed at the next meeting.