Finance Committee Meeting Minutes

Wednesday 19 November 2022 at 7.45pm at St Andrews Community Centre, Saxilby.


Members Present

Cllr Cotton, Hewes, and Hillman



Cllrs Crump, Harper, and Mann 


In Attendance

Lydia Hopton, Parish Clerk

Zarina Belk, Assistant Clerk 

There were no members of the public in attendance.


Public Questions

There were none.


Committee Meeting 

Cllr Hillman proposed Cllr Cotton to chair the meeting which was resolved.


093/22 To receive apologies and accept valid reasons for absence, these having been submitted to the clerk prior to the meeting

Apologies were received from Cllrs Crump, Harper, and Mann which were resolved.


094/22 To receive declarations of interest in accordance with the Localism Act 2011



095/22 To elect a vice-chair of finance committee



096/22 To approve the notes of the Finance Committee meeting held on 19 October 2022 and the chair to sign them as the agreed minutes

Cllr Hillman proposed the notes as minutes. This was resolved.

The assistant clerk left the room at 19.56pm.


097/22 To note the meeting action log 

The assistant clerk returned the room at 19.58pm.

The action log was noted.


098/22 To receive the internal audit report for September 2022

Cllr Cotton proposed to receive the internal audit report and it was resolved.

Three invoices from September required authorising in the report – add to the action log and councillors/officers to check and sign outstanding invoices. Progress on the recreation ground apportioning model was noted. 


099/22 To review and scrutinize month seven (October) income and expenditure reports and agree any virement of budgets as required

Add the month seven income and expenditure reports to next month’s agenda for review.


100/22 To approve the verified bank reconciliations for month six (October)

Cllr Cotton proposed to receive the bank reconciliation and it was resolved.


101/22 To approve the list of payments, income, and transfers for month six (October)

Further information was request on the Kram payment and Bridge Plumbing invoices – clerk to share. Cllr Hewes proposed the payments, income, and transfers for the month. It was resolved. 


102/22 To consider the draft budget and feedback comments 

An initial consideration and discussion of the draft budget was held.


103/22 To agree a response to WLDCs request for an indicative precept figure

Cllr Hewes proposed an indicative precept figure of £241,000, which was resolved. There was one abstention.


104/22 CLOSED SESSION – Committee to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following items on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.

Cllr Cotton proposed to go into closed session. This was resolved.


105/22 To review outstanding sales receipts due and agree actions if required.

The committee reviewed the outstanding sales receipts. No action required.


The meeting closed at 21.01pm.


Please be advised these are notes of the meeting taken by the assistant clerk or clerk and cannot in any way be regarded as the official minutes of council proceedings until they are approved and signed at the next meeting.