Finance Committee Meeting Minutes
Wednesday 19 October 2022 at 7.00pm at St Andrews Community Centre, Saxilby.
Cllr Hewes, Hillman, and Mann
Cllrs Cotton, Crump, and Harper
Lydia Hopton, Parish Clerk
Zarina Belk, Assistant Clerk
There were no members of the public in attendance.
There were none.
Cllr Hillman proposed Cllr Mann to chair the meeting which was resolved.
082/22 To receive apologies and accept valid reasons for absence, these having been submitted to the clerk prior to the meeting
Apologies were received from Cllrs Cotton, Crump. and Harper which were resolved.
083/22 To receive declarations of interest in accordance with the Localism Act 2011
Cllr Mann declared a non-pecuinary interest in Ref 087/22
084/22 To approve the notes of the Finance Committee meeting held on 28 September 2022
Cllr Hillman proposed the notes as minutes. This was resolved.
085/22 To receive the internal audit report for July and August 2022
Cllr Mann proposed to receive the report and it was resolved.
086/22 To note the:
a. Meeting action log
The action log was noted.
b. Banking updates
The committee noted the change in interest rate for the council’s Natwest account and confirmation of the eligibility for the FSCS for the Unity bank accounts.
c. Update on current finance system and consider if any actions are required
The committee noted the sale of Rialtas (the accounting system the council uses) to Harris Computer Corporation and the handover of the leadership at the company accordingly. Cllr Hewes proposed to add the change to the Risk Register.
087/22 To review and scrutinize month six (September) income and expenditure reports and agree any virement of budgets as required
The report was reviewed.
- Look into moving democratic elections – read around moving across budget headings
- White diesel, line paint, travel expenses – check where can vire from
- 4966 – volunteer expenditure query – clerk to check
- Water expenditure higher than usual at community centre – likely to be due to bowls sprinkler use during the summer
088/22 To approve the verified bank reconciliations for month six (September)
Cllr Mann proposed to approve the September bank reconciliations. This was resolved.
089/22 To approve the list of payments, income, and transfers for month six (September)
It was queried what the Irelands tie rod assembly was for.
Cllr Hillman proposed the payments, income, and transfers for the month. It was resolved.
090/22 Review timesheet data
Defer. Add to December
091/22 CLOSED SESSION – Committee to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following items on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
Cllr Mann proposed to go into closed session. This was resolved.
092/22 To review outstanding sales receipts due and agree actions if required.
The committee reviewed the outstanding sales receipts. No actions required.
The meeting closed at 19.49pm.
Please be advised these are notes of the meeting taken by the assistant clerk or clerk and cannot in any way be regarded as the official minutes of council proceedings until they are approved and signed at the next meeting.