Minutes
Saxilby with Ingleby Parish Council
Finance and Risk Committee Meeting Minutes
19:45pm Wednesday 17 December 2025
Function Room, St Andrews Community Centre, Saxilby, LN1 2LP.
Members Present:
Cllrs Bridge, Saunders, Shepherd, Waller (Chair), and Wheatley
Members Absent:
Cllr Crump
In Attendance:
Parish Clerk, Lydia Hopton
Meeting
F25/132 1. Note apologies for absence
Apologies were received from Cllr Crump.
F25/133 2.
a. Receive declarations of interest in accordance with the Localism Act 2011
None received.
b. Consider granting dispensation requests having been submitted in writing
None received.
F25/134 3. Approve the notes of the 19 November 2025 Finance and Risk Committee meeting as minutes
Having been proposed (Cllr Saunders) and seconded (Cllr Bridge) it was RESOLVED to:
Approve the notes of the 19 November 2025 Finance and Risk Committee meeting as minutes with one amendment to item F25/129 10. to read “resolved with one against” rather than “one abstention”.
F25/135 4. Note the meeting action log
The action log was noted.
It was requested that an item be added to Full Council to dissolve the Emergency Planning Group and move responsibility under the Finance and Risk Committee.
Finance and Audit
F25/136 5. Review the draft budget and provide feedback
The draft budget was reviewed and feedback provided, including on the:
• Tree budget
• Events budget – consideration given to whether the Events Working Group budget should be split
F25/137 6. Annual review of the Financial Reserves Policy and recommend Full Council approval
Having been proposed (Cllr Saunders) and seconded (Cllr Wheatley) it was RESOLVED to:
Recommend to Full Council the approval of the Financial Reserves Policy.
F25/138 7. Note increased Financial Services Compensation Scheme (FSCS) protection for bank accounts
Noted.
F25/139 8. Note insurer lift examination report (LOLER – risk)
Noted.
To approve November 2025 (month 8) financial reports FR.5b:
F25/140 9. Income and expenditure (FR.4i)
Having been proposed (Cllr Wheatley) and seconded (Cllr Bridge) it was RESOLVED to:
Note the report and request that the transfer of RFF for elections be reviewed to show on the report.
F25/141 10. Verified bank reconciliations and Chair to sign the reconciliation and bank statements (FR.2b)
Having been proposed (Cllr Saunders) and seconded (Cllr Shepherd) it was RESOLVED to:
Approve the bank reconciliation, with documents to be signed.
F25/142 11. Income, payments, and transfers (FR.5b)
This item was deferred.
November figures to be reported to Finance and Risk Committee in January 2026 as the report was not available in the meeting folder.
F25/143 12. Explanations of variance and agree journals and virements
Having been proposed (Cllr Bridge) and seconded (Cllr Wheatley) it was RESOLVED to:
Approve the explanations of variance and agree the journals and virements.
Closed Session
F25/144 13. Committee to resolve to enter closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960
Having been proposed (Cllr Waller) and seconded (Cllr Saunders) it was RESOLVED to:
Enter closed session.
F25/145 14. Review the outstanding purchase ledger and sales ledger balances, agree actions and make recommendations to Full Council
The outstanding purchase and sales ledger balances were reviewed.
• Saxilby AFC remains unpaid
• Payment for Christmas trees to be requested from SPRGC
F25/146 15. Review the LALC Internal Audit Service Requirements Terms of Engagement Document and recommend Full Council approval
Having been proposed (Cllr Saunders) and seconded (Cllr Shepherd) it was RESOLVED to:
Recommend to Full Council the approval of the LALC Internal Audit Service Requirements Terms of Engagement Document.
20:41 meeting closed.