Minutes
Finance and Risk Committee Meeting Minutes
7:00pm Wednesday 19 June 2024
Function Room, St Andrews Community Centre, Saxilby.
The meeting started at 7.17pm due to a previous meeting overrunning.
Members Present
Cllrs Barratt, Hillman, Saunders, and Waller (Chair)
Non-Committee Members Present
Cllr J Willox (Cllr J Willox did not take part in the meeting)
Absent
Cllr Crump
In Attendance
Lydia Hopton
No members of the public were present.
Meeting
F24/072 1. Receive apologies and accept valid reasons for absence.
Having been proposed (Cllr Hillman) and seconded (Cllr Saunders), it was RESOLVED to:
Accept Cllr Crump’s apologies.
F24/073 2. To consider granting dispensation requests
None received.
F24/074 3. Receive declarations of interest in accordance with the Localism Act 2011
None received.
F24/075 4. Approve notes of the 15 May 2024 finance and risk committee meeting as minutes
Having been proposed (Cllr Saunders) and seconded (Cllr Barratt), it was RESOLVED to:
Approve notes of the 15 May 2024 finance and risk committee meeting as minutes, removing the last sentence.
19:20 Cllr J Willox – non-committee member arrived.
F24/076 5. Note the meeting action log
Noted.
It was agreed to move the timesheets under personnel committee and to define the purpose and desired outcomes/outputs/objectives at a separate internal meeting. This was proposed by Cllr Waller, seconded by Cllr Saunders and RESOLVED.
Internal audit
F24/077 6. Review the internal auditor report(s) and agree any recommended actions (Financial Reg. 2)
The internal auditor (IA) report was reviewed. Actions to be added to the IA action log for officers to complete.
To approve the April 2024 financial reports (month 1):
F24/078 7. Explanations of variances report for income and expenditure and agree any virements (Financial Reg. 4i)
The report was noted.
F24/079 8. Income and expenditure report (Financial Reg. 4i)
Having been proposed (Cllr Barratt) and seconded (Cllr Saunders), it was RESOLVED to:
Approve the month one income and expenditure report, noting funds need to be equalised further between accounts (risk management); the clerk updated an investment review would be prudent; and it was noted to request to add on the system two invoices which have been received.
F24/080 9. Verified bank reconciliations and sign the reconciliation and bank statements (Financial Reg. 2b)
Approve the month 1 verified bank reconciliations and the chair sign the reconciliation and bank statements (Financial Reg. 2b).
Deferred, bring back to July meeting.
F24/081 10. Income, payments, and transfers reports (Financial Reg. 5b)
Deferred.
F24/082 11. Note the uplift in Lincolnshire County Council’s grass cutting agreement scheme and update budget accordingly
The uplift in Lincolnshire County Council’s grass cutting agreement scheme was noted.
Update the budget accordingly.
F24/083 12. CLOSED SESSION – Committee to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted
Having been proposed (Cllr Hillman) and seconded (Cllr Saunders), it was RESOLVED to:
Enter closed session.
Committee invited Cllr Willox to stay. This was proposed by Cllr Waller and Cllr Barratt.
F24/084 13. Review the outstanding purchase ledger and sales ledger balances, agree actions making any recommendations to full council
The outstanding purchase ledger and sales ledger balances were reviewed.
The meeting closed at 19:56pm.
Please be advised these are notes of the meeting taken by the assistant clerk and cannot in any way be regarded as the official minutes of council proceedings until they are approved and signed at the next meeting.