Minutes
Finance and Risk Committee Meeting Minutes
6.30pm Wednesday 15 May 2024
Function Room, St Andrews Community Centre, Saxilby.
Members Present
Cllrs Barratt, Hillman, Roberts, Saunders, and Waller (Chair)
Absent
Cllr Crump
In Attendance
Zarina Belk, Assistant Clerk
Meeting
F24/060 1. Elect a chair
Having been proposed (Cllr Waller) and seconded (Cllr Barratt), it was RESOLVED to:
To elect Cllr Waller as committee chair.
F24/061 2. Elect a vice-chair
Having been proposed (Cllr Barratt) and seconded (Cllr Saunders), it was RESOLVED to:
To elect Cllr Barratt as committee vice-chair.
F24/062 3. Receive apologies and accept valid reasons for absence.
Having been proposed (Cllr Barratt) and seconded (Cllr Saunders), it was RESOLVED to:
Accept Cllr Crump’s apologies.
F24/063 4. To consider granting dispensation requests, these having been submitted in writing to the proper officer before, or at the start of, the meeting
None received.
F24/064 5. Receive declarations of interest in accordance with the Localism Act 2011
None.
Internal Audit
F24/065 6. Review the internal auditor report(s) and agree any recommended actions (Financial Reg. 2)
The internal audit report of 9 May 2024 was reviewed.
Having been proposed (Cllr Roberts) and seconded (Cllr Hillman) it was RESOLVED to:
Accept the report as reviewed.
F24/066 7. Note the updated internal audit programme of work for 2024/25 (action log item).
Noted.
F24/067 8. To review the draft AGAR and provide feedback to the RFO
The review was noted. Any comments to be submitted to the RFO in time for the June Full Council meeting.
F24/068 9. Note the meeting action log
Noted.
F24/069 10. Approve the notes of the 17 April 2024 finance and risk committee meeting as minutes.
Having been proposed (Cllr Hillman) and seconded (Cllr Barratt) it was RESOLVED to:
Approve the notes of the 17 April 2024 finance and risk committee meeting as minutes.
F24/070 11. CLOSED SESSION – Committee to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
Having been proposed (Cllr Hillman) and seconded (Cllr Barratt), it was RESOLVED:
For the finance and risk committee to go into closed session.
F24/071 12. To note the quarterly time sheet data
Having been proposed (Cllr Barratt) and seconded (Cllr Saunders) it was RESOLVED to:
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Request a breakdown of the unallocated and other headings.
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To add a totals column and the end of each column.
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To add the codes to caretaker and grounds like admin has.
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To add a column for the RFO.
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To include a variant each time to explain any unusual activity.
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To change the name of admin comms to admin parish.
Councillors would also like to thank the officers for their continued hard work on this.
The meeting closed at 19.28pm.
The meeting closed at 19:28pm