Minutes
Finance and Risk Committee Meeting Minutes
Wednesday 19 November 2025 18:15pm
Function Room, St Andrews Community Centre, Saxilby, LN1 2LP.
Members Present:
Cllrs Bridge, Saunders, Shepherd, Waller (Chair), Wheatley, and E. Bowden.
Members Absent:
Cllrs Barratt and Crump
In Attendance
• Parish Clerk, Lydia Hopton
• Assistant Parish Clerk, Zarina Belk
• One member of the public
Meeting
F25/120 1. Note apologies for absence
Apologies were received from Cllr Crump.
F25/121 2.
a. Receive declarations of interest in accordance with the Localism Act 2011
None received.
b. Consider granting dispensation requests
None received.
F25/122 3. Approve the notes of the 15 October 2025 Finance and Risk Committee meeting as minutes
Having been proposed (Cllr Shepherd) and seconded (Cllr Saunders) it was RESOLVED to:
Approve the notes of the 15 October 2025 Finance and Risk Committee meeting as minutes.
F25/123 4. Note the meeting action log
Noted.
Finance and Audit
To approve Oct 2025 (month 7 financial reports FR.5b):
F25/124 5. Income and expenditure (FR.4i)
Having been proposed (Cllr Saunders) and seconded (Cllr Wheatley) it was RESOLVED to:
Approve the month seven, October 2025, income and expenditure report.
• Democratic Election - £4,500 makes it look like bottom line is out.
• Public report to be updated to add three missing bank accounts.
F25/125 6. Verified bank reconciliations and chair to sign the reconciliation and bank statements (FR.2b)
Having been proposed (Cllr Bridge) and seconded (Cllr Waller) it was RESOLVED to:
Approve the bank reconciliation and the chair signed the documents.
F25/126 7. Income, payments, and transfers (FR.5b)
Having been proposed (Cllr Wheatley) and seconded (Cllr Saunders) it was RESOLVED to:
Approve the income, payments, and transfers reports.
F25/127 8. Explanations of variance and agree journals and virements
Having been proposed (Cllr Bridge) and seconded (Cllr Shepherd) it was RESOLVED to:
Agree to the journals and virements
Thanks were passed to the assistant clerk for the report and adding an additional section requested by cllrs.
F25/128 9. Review the draft budget and provide feedback
Feedback was provided to the Responsible Financial Officer.
- Annual rent increase to Saxilby Public Recreation Charity update accordingly
- Family Fun Day YTD income missing – add
- NDP inc. and exp YTD queried
- Strategy plan –cc function room refurbishment needs to be considered going forwards
- Code 235 YTD make sure NI included etc
F25/129 10. Agree a precept estimate for WLDC and for committee to work with the RFO to seek to reduce increase
Having been proposed (Cllr Shepherd) and seconded (Cllr Bridge) it was RESOLVED (with one abstention) to:
Agree a precept estimate of £308,250 to share with WLDC (indicative 4.8% increase)
Closed Session
F25/130 11. Committee to resolve to enter closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960
Having been proposed (Cllr Saunders) and seconded (Cllr Shepherd) it was RESOLVED to:
Enter closed session.
19:17 One member of the public left.
F25/131 12. Review the outstanding purchase ledger and sales ledger balances, agree actions making any recommendations to full council
The outstanding purchase ledger and sales ledger balances were reviewed.
Two accounts were discussed and recommendations agreed.
19:25 meeting closed.