Minutes
Finance and Risk Committee Meeting Minutes
19:45 pm Wednesday 15 October 2025
Function Room, St Andrews Community Centre, Saxilby.
Members Present
Cllrs Bridge, Crump, Saunders, Shepherd, Waller (Committee Chair) and Wheatley.
Absent
Cllrs Barratt, and E.Bowden
In Attendance
Assistant Parish Clerk Zarina Belk
Meeting
F25/1071. Note apologies for absence
Apologies for absence were noted from Cllr Bowden.
F25/106 2.a Receive declarations of interest in accordance with the Localism Act 2011 and b. consider granting dispensation requests
None received.
F25/107 3. Approve notes of the 17 September 2025finance and risk committee meeting as minutes
Having been proposed (Cllr Saunders) and seconded (Cllr Crump) it was RESOLVED to approve:
The notes of the 17 September 2025 finance and risk committee meeting as minutes.
F25/108 4. Note the meeting action log
Noted.
Finance
F25/109 5. Review the Risk Register
Noted.
F25/110 6. Note the Annual Fire Risk Assessments and agree to monitor progress against actions for
a. Mill Lane Changing Rooms and Workshop – Noted.
b. St Andrews Community Centre – Noted.
Finance and Audit
F25/111 7. Note the final report and certificate for the external audit (AGAR) for 2024/25 prior to full council notification.
Noted.
a. To review Financial Regulation 5.6 and Standing Order 18av. and recommend harmonised figure to full council
Deferred to Full Council.
F25/112 8. Recommend to full council the appointment of a new internal auditor (in-line with FR512i)
Having been proposed (Cllr Waller) and seconded (Cllr Saunders) it was RESOLVED to recommend to full council to:
1. Commission the Internal Audit Service from the Lincolnshire Association of Local
Councils (LALC).
2. Select Option 2 of intermediate governance checks with 6-monthly reconciliations and spot checks to provide enhanced assurance.
3. Enter into a two-year agreement with LALC to secure fee stability and auditor continuity.
F25/ 113 9. Note the quarterly VAT return (Q2 2025/26)
Noted.
To approve the September 2025 (month 6 financial reports (FR.5b)
F25/114 10. Income and expenditure (FR.4i), including explanations of variances and agree any virements and journals
Having been proposed (Cllr Bridge) and seconded (Cllr Saunders) it was RESOLVED to: Approve the September income report and virements.
F25/115 11. Verified bank reconciliations and sign the reconciliation and bank statements (FR.2b)
Having been proposed (Cllr Crump) and seconded (Cllr Shepherd) it was RESOLVED to: Approve the September 2025 verified bank reconciliations and sign the reconciliation and bank statements.
F25/116 12. Income, payments, and transfers (FR.5b)
Having been proposed (Cllr Saunders) and seconded (Cllr Shepherd) it was RESOLVED to: approve the September 2025 income and expenditure, payments, and transfers.
F25/117 13. Explanations of variance and agree journals and virements including:
a. Agree to move balance above FSCS protection limit from the Councils Charity Bank Easy Access Savings Account to the Co-operative Bank Current Account
Having been proposed (Cllr Crump) and seconded (Cllr Wheatley) it was RESOLVED to:
Move the agreed balance from The Charity Bank to the Co-operative current account.
F25/118 14. CLOSED SESSION – Committee to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted
Having been proposed (Cllr Saunders) and seconded (Cllr Shepherd) it was RESOLVED to enter closed session.
F25/119 15. Review the outstanding purchase ledger and sales ledger balances, agree actions making any recommendations to full council
The outstanding balances were reviewed.
The meeting closed at 21:10