Minutes
Finance and Risk Committee Meeting Minutes
7:30pm Wednesday 18 September 2024
Function Room, St Andrews Community Centre, Saxilby.
The meeting started at 7:35pm due to the planning and development committee meeting overrunning.
Members Present
Cllrs Barratt (Chair), Hillman, and Saunders.
Non-Committee Members Present
Cllr Shepherd.
Absent
Cllr Crump and Cllr Waller.
In Attendance
Zarina Belk.
No members of the public were present.
Meeting
F24/085 1. Receive apologies and accept valid reasons for absence.
Having been proposed (Cllr Saunders) and seconded (Cllr Hillman), it was RESOLVED to:
Accept Cllr Crump’s and Cllr Waller’s apologies.
F24/086 2. To consider granting dispensation requests
None received.
F24/087 3. Receive declarations of interest in accordance with the Localism Act 2011
None received.
F24/088 4. Approve notes of the 19 June 2024 finance and risk committee meeting as minutes
Having been proposed (Cllr Hillman) and seconded (Cllr Saunders), it was RESOLVED to:
Approve the notes of the 19 June 2024 finance and risk committee meeting as minutes and for the chair to sign.
F24/089 5. Note the meeting action log
Noted.
Internal audit
6. Review the internal auditor reports for month end and agree any recommended actions (Financial Reg. 2)
F24/090 6. Month 2: May
Noted.
F24/091 7. Month 3: Jun
Noted.
To approve the April 2024 financial reports (month 1):
F24/092 8. Verified bank reconciliations and sign the reconciliation and bank statements (Financial Reg. 2b)
Having been proposed (Cllr Barratt) and seconded (Cllr Saunders), it was RESOLVED to:
Verify the bank reconciliation and sign the reconciliation and bank statements.
F24/093 9. Income, payments, and transfers reports (Financial Reg. 5b)
Having been proposed (Cllr Saunders) and seconded (Cllr Hillman), it was RESOLVED to:
Approve the income, payments and transfers reports. Month 1.
To approve the May 2024 financial reports (month 2):
F24/094 10. Explanations of variances report for income and expenditure and agree any virements (Financial Reg. 4i)
Having been proposed (Cllr Barratt) and seconded (Cllr Saunders), it was RESOLVED to:
Approve the income and expenditure month 2
F24/095 11. Income and expenditure report (Financial Reg. 4i)
Having been proposed (Cllr Barratt) and seconded (Cllr Hillman), it was RESOLVED to:
Approve the income and expenditure for month 2.
F24/096 12. Verified bank reconciliations and sign the reconciliation and bank statements (Financial Reg. 2b)
Having been proposed (Cllr Barratt) and seconded (Cllr Hillman), it was RESOLVED to:
Approve the bank reconciliation and for the vice chair to sign.
F24/097 13. Income, payments, and transfers reports (Financial Reg. 5b)
Having been proposed (Cllr Barratt) and seconded (Cllr Hillman), it was RESOLVED to:
Approve the income and payments and transfers for month 2.
To approve the June 2024 financial reports (month 3):
F24/098 14. Explanations of variances report for income and expenditure and agree any virements (Financial Reg. 4i)
Deferred.
F24/099 15. Income and expenditure report (Financial Reg. 4i)
Having been proposed (Cllr Barratt) and seconded (Cllr Saunders), it was RESOLVED to:
Approve the income and expenditure report.
F24/100 16 Verified bank reconciliations and sign the reconciliation and bank statements (Financial Reg. 2b)
Having been proposed (Cllr Barratt) and seconded (Cllr Saunders), it was RESOLVED to:
Approve the verified bank reconciliation and for the vice chair to sign.
F24/101 17. Income, payments, and transfers reports (Financial Reg. 5b)
Having been proposed (Cllr Barratt) and seconded (Cllr Saunders), it was RESOLVED to:
Approve the income payments and transfers reports.
To approve the July 2024 financial reports (month 4):
F24/102 18. Explanations of variances report for income and expenditure and agree any virements (Financial Reg. 4i)
Deferred.
F24/103 19. Income and expenditure report (Financial Reg. 4i)
Having been proposed (Cllr Saunders) and seconded (Cllr Barratt), it was RESOLVED to:
Approve the income and expenditure reports.
F24/104 20. Verified bank reconciliations and sign the reconciliation and bank statements (Financial Reg. 2b)
Having been proposed (Cllr Saunders) and seconded (Cllr Barratt), it was RESOLVED to:
Approve the verified bank reconciliation and for the vice chair to sign.
F24/105 21. Income, payments, and transfers reports (Financial Reg. 5b)
Having been proposed (Cllr Saunders) and seconded (Cllr Barratt), it was RESOLVED to:
Approve the income payments and transfers for month 4.
F24/106 22. To receive Annual Fire Risk Assessments and make recommendations to full council
Having been proposed (Cllr Barratt) and seconded (Cllr Hillman), it was RESOLVED to:
Receive the fire risk assessment. Acknowledge the positive changes that have been made so far. Agree for costings, in relation to the actions that have been generated by the report to be attained for Full Council.
F24/107 23. To note the AGAR Section 3 External Auditor Report 2023/24
Noted.
F24/108 24. CLOSED SESSION – Committee to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted
Having been proposed (Cllr Barratt) and seconded (Cllr Saunders), it was RESOLVED to:
Enter closed session.
20:42 Cllr Shepherd left the meeting.
F24/109 25. Review the outstanding purchase ledger and sales ledger balances, agree actions making any recommendations to full council
A verbal review was given regarding the outstanding purchase ledger and sales ledger balances.
The meeting closed at 20:48pm.
Please be advised these are notes of the meeting taken by the assistant clerk and cannot in any way be regarded as the official minutes of council proceedings until they are approved and signed at the next meeting.