Finance Committee Meeting Minutes
Wednesday 28 September 2022 at 7.15pm at St Andrews Community Centre, Saxilby.
Cllr Cotton, Harper, Hillman, and Mann
Lydia Hopton, Parish Clerk
Zarina Belk, Assistant Clerk
There were no members of the public in attendance.
There were none.
The meeting started 19.26pm
071/22 To receive apologies and accept valid reasons for absence, these having been submitted to the clerk prior to the meeting
No apologies were received.
072/22 To receive declarations of interest in accordance with the Localism Act 2011
There were none.
073/22 To approve the notes of the Finance Committee meeting held on 24 August 2022
Cllr Mann proposed the 24 August 2022 minutes. These were resolved.
074/22 To note the meeting Action Log
The action log was noted. Actions were to correct the log for designated person and marshal for Mill Lane and request grounds manager implement fuel log for diesel for each fill up for team.
075/22 To review and scrutinize month four (July) and month five (August) income and expenditure reports and agree any virement of budgets as required
- Cleaning invoice amounts inconsistent find out more information
- Cost of the ear defenders was raised, was noted they need to be Bluetooth and of sufficiently quality to reduce the noise to acceptable levels for safety
- Request domain name registration moved over to current IT provider
- Cllr Harper to sign income and expenditure and reconciliations
Cllr Cotton proposed the income and expenditure reports. This was resolved.
076/22 To approve the verified bank reconciliations for month four (July) and five (August)
Cllr Mann proposed to approve the bank reconciliations for month four and five. This was resolved.
077/22 To approve the list of payments, income, and transfers for month four (June) and five (August)
Cllr Harper proposed to approve the list of payments, income, and transfers. This was resolved.
Whitting spelt incorrect update on system
078/22 To receive the internal auditor’s latest reports
Cllr Cotton proposed to receive the internal auditors reports for month four (July) and month (five) August. This was resolved.
079/22 To recommend to Full Council to vire funds from 4400/110 (Financial Regulation 4c) to cover grounds expenditure under other 110 expenditure codes
Cllr Harper proposed to recommend to Full Council to vire the funds. This was resolved.
Cllr I Willox and Cllr J Willox left at 20.04pm
080/22 CLOSED SESSION – Committee to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following items on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
Cllr Hillman proposed to go into closed session. This was resolved.
081/22 To review outstanding sales receipts due and agree actions if required.
The committee reviewed the outstanding sales receipts. No actions required.
The meeting closed at 20.06pm.
Please be advised these are notes of the meeting taken by the assistant clerk or clerk and cannot in any way be regarded as the official minutes of council proceedings until they are approved and signed at the next meeting.