Finance Committee Meeting Minutes

Wednesday 28 September 2022 at 7.15pm at St Andrews Community Centre, Saxilby.


Members Present

Cllr Cotton, Harper, Hillman, and Mann



Cllr Crump 


In Attendance

Lydia Hopton, Parish Clerk

Zarina Belk, Assistant Clerk 

There were no members of the public in attendance.


Public Questions

There were none.



The meeting started 19.26pm 


071/22 To receive apologies and accept valid reasons for absence, these having been submitted to the clerk prior to the meeting

No apologies were received.


072/22 To receive declarations of interest in accordance with the Localism Act 2011

There were none.


073/22 To approve the notes of the Finance Committee meeting held on 24 August 2022 

Cllr Mann proposed the 24 August 2022 minutes. These were resolved.


074/22 To note the meeting Action Log

The action log was noted. Actions were to correct the log for designated person and marshal for Mill Lane and request grounds manager implement fuel log for diesel for each fill up for team. 


075/22 To review and scrutinize month four (July) and month five (August) income and expenditure reports and agree any virement of budgets as required

  • Cleaning invoice amounts inconsistent find out more information  
  • Cost of the ear defenders was raised, was noted they need to be Bluetooth and of sufficiently quality to reduce the noise to acceptable levels for safety 
  • Request domain name registration moved over to current IT provider 
  • Cllr Harper to sign income and expenditure and reconciliations 

Cllr Cotton proposed the income and expenditure reports. This was resolved. 


076/22 To approve the verified bank reconciliations for month four (July) and five (August)

Cllr Mann proposed to approve the bank reconciliations for month four and five. This was resolved.


077/22 To approve the list of payments, income, and transfers for month four (June) and five (August)

Cllr Harper proposed to approve the list of payments, income, and transfers. This was resolved.

Whitting spelt incorrect update on system 


078/22 To receive the internal auditor’s latest reports

Cllr Cotton proposed to receive the internal auditors reports for month four (July) and month (five) August. This was resolved.


079/22 To recommend to Full Council to vire funds from 4400/110 (Financial Regulation 4c) to cover grounds expenditure under other 110 expenditure codes 

Cllr Harper proposed to recommend to Full Council to vire the funds. This was resolved. 


Cllr I Willox and Cllr J Willox left at 20.04pm


080/22 CLOSED SESSION – Committee to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following items on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.

Cllr Hillman proposed to go into closed session. This was resolved.


081/22 To review outstanding sales receipts due and agree actions if required.

The committee reviewed the outstanding sales receipts. No actions required.

The meeting closed at 20.06pm.


Please be advised these are notes of the meeting taken by the assistant clerk or clerk and cannot in any way be regarded as the official minutes of council proceedings until they are approved and signed at the next meeting.