The Saxilby with Ingleby Full Council meeting will be held on Wednesday 7 April 2021 at 7:00pm. 

Under the Local Authorities (Coronavirus) (Flexibility of Local Authority Meeting) (England) Regulations 2020, this meeting will be held by video conference: 

Meeting ID: 899 6369 2763

Passcode: 054694


Elaine Atkin, Parish Clerk

31 March 2021


15 Minute Public Question Time

When members of the public may ask questions or make short statements to the Council. Those items not on the agenda will not be debated but referred, if appropriate, to the next meeting. 


Council Meeting Agenda

1. To elect a Chairman, following the resignation of Paul Stafford

2. To receive apologies and accept valid reasons for absence, these having been submitted to the Clerk prior to the meeting

3. To receive Declarations of Interest in accordance with the Localism Act 2011

4. To approve the notes of the Full Council meeting held on 3 March 2021 and the Extra Ordinary Full Council meeting on 24 March 2021 and the Chairman to sign them as the agreed minutes

5. To note the meeting action log

6. To consider co-option applications for three vacancies, caused by the resignation of Peter Hewes, Paul Stafford and Richie Bell.

7. To approve expenditure above specified limits, as per Financial Regulations

8. To agree new bank signatories

9. To agree to become a member of BRAMM (British Register of Accredited Memorial Masons

10. To agree to commission an external contractor to do a tree inspection audit, as part of the Council’s annual asset review

11. To agree for the Chairman to prepare an Annual Report for the Annual Parish Meeting on 28th April

12. To ratify Cllr Harper and Cllr Brown’s membership of committees


To review and approve the following documents:

13. Standing Orders

14. Complaints Procedure

15. Vexatious Complaints Procedure

16. Handling of Freedom of Information Requests Policy

17. Wellbeing Policy

18. Saxilby Bullying and Harassment Policy 

19. Grievance Policy 


To note: 

20. Resignations of Peter Hewes, Paul Stafford, Richie Bell and Shiela Hughes

21. MUGA Update, including any initial feedback on draft plans

22. Bridge Street Update

23. Communications Lead Update

24. Cricket update

25. Fire update

26. Contribution from Taylor Wimpey towards the Church Road replacement bus shelter (near Church Lane junction)

27. Contributions from Chiselwood and WLDC towards Bridge Street noticeboard

28. Feedback on one complaint

29. Resident concern about speeding around the village

30. Summary of Meetings Held


31. CLOSED SESSION – Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following items on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.


To consider and approve the following quotes:

32. Mill Lane LED lights

33. MUGA ground investigation works

34. Memorial Field roundabout drainage and surfacing works to allow roundabout to be brought back into use 


35. To receive feedback from the annual HR audit 

36. To receive the Bar and Centre Staff update and agree actions if required

37. To note a staffing matter and recommended actions and to agree delegation where required

38. To agree cleaner’s job specification and job description

39. To review the latest cashflow report