Minutes
Full Council Meeting Minutes
Wednesday 5 April 2023 7.15pm
St Andrews Community Centre, Saxilby
Members Present:
Cllrs Hillman, Crump, Harper, Hewes, Hillman, Meanwell, Mann, Spurr, J.Willox, I.Willox, and Waller
Apologies:
Cllrs Cotton and Ashton Derry
In Attendance:
Tony Shaw, Locum Clerk
Zarina Belk, Assistant Clerk
There were two members of the public in attendance.
Public Questions
One member of the public posed a question around the HR Committee’s power to appoint a locum clerk.
Two members of the public spoke in relation to a 1940’s event.
Meeting
The chair opened the meeting.
F01:04/24 Receive apologies and accept valid reasons for absence, these having been submitted to the clerk prior to the meeting.
Apologies were received and accepted from Cllr Ashton Derry and Cllr Cotton.
F02:04/24 Receive declarations of interest in accordance with the Localism Act 2011.
None.
F03:04/24 To elect a Vice-Chair.
RESOLVED: Cllr Mann elected as vice-chair, with Cllr Harper proposing the item.
F04:04/24 To approve the minutes from 1 March 2023. Chair to sign and date.
An issue was noted with item number 049/23 which is incomplete and requires clarification before correction of the minutes. Approval deferred to the next meeting.
F05:04/24 To review the action log.
Council noted that item FC29/23 can be removed from the log. No further updates.
F06:04/24 To agree dates for full council meetings in 2023-24. First meeting of the new council is proposed for Wed 10th May 2023, with councillors taking office on 9th May.
RESOLVED: Schedule of dates agreed and to be published on the council’s website. This was proposed by Cllr Spurr.
F07:04/24 To agree a date for the Annual Parish Meeting. Proposed dates are Tue 16th May or Wed 24th May.
RESOLVED: Annual Parish Meeting to be held on Wed 24th May. This was proposed by Cllr J Willox.
F08:04/24 To approve expenditure above specified limits, as per Financial Regulations.
Deferred to the next meeting.
F09:04/24 To approve 2023/24 rates for Burial Fees.
RESOLVED: Burial Fees to increase by 15%. This was proposed by Cllr Waller.
F10:04/24 To approve 2023/24 rates for Room Hire.
RESOLVED: Room Hire Fees to increase by 15%. This was proposed by Cllr Harper.
Closed Session
Council resolved to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
Cllr Hewes proposed to enter closed session. This was resolved.
F11:04/24 To ratify the HR Committee decision to appoint a Locum Clerk.
RESOLVED: A special motion changed the proposal to “To agree to appoint a locum clerk”. This was proposed by Cllr Mann.
RESOLVED: The revised proposal was accepted. This was proposed by Cllr Spurr.
F12:04/24 To ratify the HR Committee decision regarding the Caretaker Role.
RESOLVED: A special motion changed the proposal to “To note the appointment of a caretaker”. This was proposed by Cllr Crump.
The appointment of a caretaker was noted.
F13:04/24 To consider a proposal to recruit an Agency Admin worker for up to 21 hours per week.
It was noted that budget for this exists, following a previous study of resource requirements.
RESOLVED: Recruitment of an agency admin worker approved for up to 21 hours per week. This was proposed by Cllr Hewes.
The meeting closed at 20.18pm
Please be advised that these are notes of the meeting taken by the assistant/clerk and cannot in any way be regarded as the official minutes of council proceedings until they are approved and signed at the next meeting.