Agenda
Saxilby with Ingleby Parish Council
Function Room (Upstairs), St Andrews Community Centre, William St, Saxilby, Lincs, LN1 2LP
7.00pm Wednesday 02 April 2025
Full Council Meeting Agenda
1. To note apologies for absence, having been submitted to the clerk
Foster public participation and engagement objective
2. 15 Minute Public Participation Session with respect of business on the agenda only
To note a question, representation, or statement from member(s) of public on items on the agenda
No discussion or debate will take place on any representation or statement made. Council may discuss the comments when it formally considers that item of business, debates the matter, and makes a decision on the matter. Three minutes per member of public or organisation. Please refer to full guidance on public participation at https://saxilby-ingleby.parish.lincolnshire.gov.uk/homepage/8/council-meetings
3. Receive a district and county councillor verbal update
Council Administration
4. a. Receive declarations of interest in accordance with the Localism Act 2011 and b. consider granting dispensation requests having been submitted in writing to the proper officer before or at the start of the meeting
Please note that, in accordance with the Members' Code of Conduct, when declaring interests’ members must disclose the existence and nature of the interest, and whether it is a disclosable pecuniary interest (DPI) or personal and/or pecuniary.
5. Approve Full Council meeting notes as minutes and the chair to sign for 05 March 2025
6. Note the meeting action log
7. Agree to transfer funds for 2025/26 into elections earmarked reserve as per budget
8. Agree to pay PAYE and VAT to HMRC by Direct Debit
9. Review and approve documents/agreements:
a. Sexual Harassment Policy
b. Investment Policy
c. Lincolnshire County Council Library Hub Grant 2025/26
d. Terms of Reference
e. Health and Safety Policy
Foster public participation and engagement objective
10. Consider and agree s137 grant applications from
a. Saxilby with Ingleby Good Neighbour Scheme
b. Saxilby Scouts and Guide Association
11. Note correspondence and agree actions:
a. Local government re-organisation correspondence
b. To pledge support for the safety of lithium-ion batteries campaign
12. Update from events meeting and agree actions
a. Approve initial family fun arrangements
Council Objective: Maintain and improve community facilities and amenities objective
13. Review the recreation ground project list and agree actions including:
a. Approve the draft apportioning model for 2023/24 for SPRG agreement (action plan 8b).
14. Feedback on compliance with license conditions (verbal update, month five of six)
15. Approve volunteer agreement for 2025/26
16. Closed session Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
17. Agree mediation quote
18. Review underletting clause for community centre lease and provide feedback
19. Agree actions in Heads of Agreement V6 following negotiation meeting, including:
a. Community Centre Lease Map
20. Approve cash handling procedure
21. Agree quotes –
a. IT support
b. Valuation of the community centre bar area
Lydia Hopton, Parish Clerk, 28 March 2025