Agenda
FULL COUNCIL
Wednesday 01 April 2026
Saxilby with Ingleby Parish Council
Function Room (Upstairs), St Andrews Community Centre, William St, Saxilby, Lincs, LN1 2LP.
18:30-19:00 COUNCILLOR MEET AND GREET
19:00 PARISH COUNCIL MEETING AGENDA
1. Note apologies for absence, these having been submitted to the clerk
Foster public participation and engagement objective
2. 15 Minute Public Participation Session with respect of business on the agenda only
To note a question, representation, or statement from member(s) of public on items on the agenda
No discussion or debate will take place on any representation or statement made. Council may discuss the comments when it formally considers that item of business, debates the matter, and makes a decision on the matter. Three minutes per member of public or organisation. Please refer to full guidance on public participation at https://bit.ly/49oTxIR
Council Administration
3. a. Receive declarations of interest in accordance with the Localism Act 2011 and
b. Consider granting dispensation requests having been submitted in writing to the proper officer before or at the start of the meeting
Please note that, in accordance with the Members' Code of Conduct, when declaring interests’ members must disclose the existence and nature of the interest, and whether it is a disclosable pecuniary interest (DPI), other registerable interest, or a non-registerable interest.
4. Receive the district and county councillors verbal update
5. Receive the chair’s verbal update
6. Approve Full Council meeting notes as minutes and the chair to sign for 04 March 2026
7. Approve Extra-Ordinary Full Council as minutes and the chair to sign for 18 March 2026
8. Note the meeting action log
9. To agree for the council chair to be a Councillor Trustee for the Village Hall
Council Objective: Maintain and improve community facilities and amenities objective
10. Receive and note the recreation ground project list
11. Agree Saxilby Bowls Club and Saxilby Tennis Club will not be liable for 2025/26 business rates which have been paid by the council following the Valuation Office Agency backdating their rates splitting decision
12. Consider and agree whether to request Saxilby Public Recreation Ground Charity remove the council as Custodian Trustee (project item 64)
Finance
13. Receive internal auditor report (in-line with FR3.8) and checklist
14. Agree to donate old football goals to Saxilby Public Recreation Ground Charity
Review and approve the:
15. Grass cutting agreement with Lincolnshire County Council
16. Grant awarding policy and form
17. Health and safety policy including statement of intent
18. Risk Register
19. Media and social media policy
a. Facebook Supplement
b. WhatsApp Supplement
c. Civility and Respect Social Media Supplement
20. Communications strategy
21. Terms of Reference
22. Expenditure of Saxilby Waterfront RFF for Waterfront planting
23. Closed session Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
24. To note complaint appeal panel decision.
Lydia Hopton, Parish Clerk, 27 March 2026.