MINUTES OF THE FULL COUNCIL MEETING HELD ON WEDNESDAY 5TH AUGUST 2020 AT 7:30pm
Under the Local Authorities (Coronavirus) (Flexibility of Local Authority Meeting) (England) Regulations 2020, this meeting was held by video conference.
Cllrs Ashton Derry, Bell, Broxholme, Crump, Hewes, Hillman, Hughes, Ives, V Spurr, Stafford (Chairman).
Absent: Cllrs Cotton, I Willox, J Willox
In Attendance: Elaine Atkin Parish Clerk
There was 1 member of the public in attendance.
7:30pm PUBLIC QUESTIONS
Public complaints received about the roadworks at the junction of Church Road and Church Lane, causing large vehicles issues getting round the junction. Cllr Hillman to raise this with Jackie Brockway.
7:45pm FULL COUNCIL MEETING
TO RECEIVE APOLOGIES AND ACCEPT VALID REASONS FOR ABSENCE, THESE HAVING BEEN SUBMITTED TO THE CLERK PRIOR TO THE MEETING
Apologies and a valid reason for absence had been received from Cllrs Cotton, I Willox and J Willox and these were accepted.
110/20 TO RECEIVE DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011
Cllr Hughes declared a non-pecuniary interest in agenda item 10 (minute 118/020). Cllr Ashton Derry declared an interest in agenda item 6 (minute 114/020).
111/20 TO APPROVE THE NOTES OF THE FULL COUNCIL MEETING HELD ON 1ST JULY 2020 AND THE EXTRA ORDINARY FULL COUNCIL MEETING HELD ON 22ND JULY 2020 AND THE CHAIRMAN TO SIGN THEM AS THE AGREED MINUTES
The notes of the meeting on 22nd July were not yet ready and it was agreed to defer this.
Cllr Hewes challenged the wording on notes of two of the public questions raised at the meeting on 1st July. The second bullet point to read ‘stated’, not ‘confirmed’. The third bullet point should read ‘apology from the Chair of that meeting and Cllr Hewes’.
It was proposed by Cllr Hillman, and resolved, to approve the notes with the amendments as above.
112/20 TO CONSIDER CO-OPTION APPLICATION(S) AND TO AGREE TO CO-OPT TO THE COUNCILLOR VACANCY
There had been one co-option application received, from Rob Cavill and this was proposed by Cllr Ashton Derry, and resolved.
Rob Cavill signed his Declaration of Acceptance of Office form on camera and witnessed by the Clerk (hard-copy to be counter-signed later). This enabled him to take an active part in the rest of the meeting.
113/20 TO ACKNOWLEDGE A REMINDER FROM WLDC DEPUTY MONITORING OFFICER REGARDING COUNCILLORS MAKING FACTUAL STATEMENTS WHEN ACTING IN AN OFFICIAL CAPACITY
This was proposed by Cllr Hillman and resolved.
114/20 TO APPROVE EXPENDITURE ABOVE SPECIFICED LIMITS, AS PER FINANCIAL REGULATIONS
This was proposed by Cllr Ives and resolved.
115/20 TO REVIEW A PROPOSAL TO AMEND PARAGRAPH 4B OF THE FINANCIAL REGULATIONS, TO PERMIT APPROVAL OF FINANCIAL REGULATIONS V5.5 (DEFERRED FROM JULY MEETING)
Cllr Hillman proposed, and it was resolved to defer this item.
116/20 TO REVIEW AND APPROVE COMMITTEE TERMS OF REFERENCE V3.0 (DEFERRED FROM MARCH)
Cllr Stafford proposed, and it was resolved, to defer this to October’s meeting, pending each committee reviewing its own Terms of Reference.
117/20 TO REVIEW WHETHER THE PLANNED WELLIES & WATERWAYS VOLUNTEER DAYS CAN TAKE PLACE (DEFERRED FROM JULY MEETING)
Cllr Hillman proposed, and it was resolved, that these can re-commence in September, now that the Canal & River Trust Risk Assessment has been received.
118/20 TO CONSIDER A S.137 GRANT APPLICATION FROM SAXILBY WITH INGLEBY GOOD NEIGHBOUR SCHEME (SIGNS)
Further to the application, Cllr Hughes gave an update, confirming that SIGNS costs are escalating, the client base having doubled due to Coronavirus.
It was proposed by Cllr V Spurr, and resolved, to approve this grant.
119/20 TO RECEIVE AN UPDATE ON THE FIRE AT THE COMMUNITY CENTRE
It was confirmed that Finance Committee have requested a plan. Cllr Hillman queried whether it was time to put out another public statement.
The update was received.
TO CONSIDER A WEBSITE ACCESSIBILITY PAPER AND AGREE REQUIRED ACTIONS
The Clerk provided a brief update following online training on the new (accessible) LCC website just received. It was resolved to defer this agenda item to next month’s meeting, pending completion of the paper.
121/20 CLOSED SESSION – COUNCIL TO RESOLVE TO GO INTO CLOSED SESSION IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSIONS TO MEETINGS) ACT 1960 FOR THE FOLLOWING 3 ITEMS, ON THE GROUNDS THAT PUBLICITY WOULD BE PREJUDICIAL TO THE PUBLIC INTEREST BY REASON OF THE CONFIDENTIAL NATURE OF THE BUSINESS TO BE TRANSACTED.
It was proposed by Cllr Hughes and resolved to go into closed session. All Councillors confirmed that there was nobody else in the room off-camera.
122/20 TO RECEIVE AN UPDATE REGARDING A CONTRACTUAL DECISION MADE AT JULY’S MEETING, WHICH CANNOT BE ACTIONED YET
The update was noted. Cllr Ives proposed, and it was resolved, to action the decision when the contract permitted.
123/20 TO RECEIVE AN UPDATE AND APPROVE RECOMMENTATIONS FROM PERSONNEL COMMITTEE REGARDING STAFF MATTERS
The update was noted. Cllr Bell proposed that, as per Personnel Committee recommendation, HR advice on the matter is followed. This was resolved.
124/20 TO REVIEW THE LATEST CASHFLOW REPORT AND PROJECTED 2020-21 BUDGET
It was confirmed that not all Councillors had seen the latest Cashflow report (due to a technical error). The Clerk was asked to re-issue this confidential document tomorrow.
Cllr Stafford also confirmed that he and Cllr Hillman would update those Councillors who were not present at the last meeting, regarding the financial position.
The meeting closed at 8:35 pm.
Please be advised that these are notes of the meeting taken by the Assistant/Clerk and cannot in any way be regarded as the official minutes of Council proceedings until they are approved and signed at the next meeting.