Full Council Meeting Minutes

Wednesday 11 July 2021 at 6.45pm at

St Andrews Community Centre, Saxilby. 


Members Present:

Cllrs Ashton Derry, Cotton, Crump, Harper, Hillman, J Willox, and I Willox.

Cllr Brockway (WLDC and LCC).



Cllrs Brown and Ives  


In Attendance:

Lydia Hopton, Assistant Parish Clerk 

There were two members of the public in attendance.


Public Questions

A resident from Navigation Court (Lace Housing) raised concerns regarding anti-social behaviour in the area – including noise, litter, and teenagers on scooters on private land. Teenagers have been racing down two parallel footpaths one of which is private and the other runs from the field to Bridge Street by the Sun Inn and Navigation Court. 

People have also been seen urinating at back of wheeled park. 

An update was given on the wheeled park, including the presence of CCTV on the area and the resident was advised to contact the police each time there is any anti-social behaviour so the incidents are logged and recorded. It was also suggested the resident contacts Lace housing again regarding resolving a request for a fence to be erected to stop the issue of unauthorised access and that the district and county councillors may be able to assist. 


Two members of the public left 19.21.

Assistant Clerk left the meeting 19.21.

Assistant Clerk returned to the 19.23.

A comment was passed on from a member of the public regarding council funds and this was noted.

Cllr Brockway reported back on flooding issues in the parish, including Gainsborough Road. Cllr Brockway noted Lincolnshire County Council officer Tony Adams is leaving soon and has much knowledge which will potentially be lost. Issues with trees over-hanging boundaries were noted. Thanks were given for the beautiful flowers on village entrance and Bridge Street and grass cutting is looking much better around the village. 

Cllr Harper raised overgrown trees on the back of Mays Lane to a green space on Daubeney estate.


Full Council Meeting

202/21 To receive apologies and accept valid reasons for absence, these having been submitted to the Clerk prior to the meeting

Apologies and a valid reason for absence had been received from Cllrs Cotton, Crump, Ives, Spurr and I Willox, these were accepted. 

It was noted Cllr Kenny and Cllr Loryman have resigned, leaving four vacancies. 


203/21 To receive declarations of interest in accordance with the Localism Act 2011

Item 5 (206/21) Personal Cllr Ashton Derry

Item 6 (207/21) Prejudicial interest Cllr Hillman 

Item 14 (215/21) Personal Cllr Cotton


204/21 To approve the notes of the Annual Parish Council meeting held on 2 June 2021 and the Extra-Ordinary Full Council meeting held on 16 June 2021, and the Chairman to sign them as the agreed minutes

It was proposed by Cllr Hillman and resolved to approve the minutes for the 2 June 2021 and the Extra-Ordinary Full Council meeting held on 16 June 2021.


205/21 To note the meeting Action Log

The action log was noted.


206/21 To approve expenditure above specified limits, as per Financial Regulations

It was proposed by Cllr Crump and resolved to approve the expenditure above financial limits, with Cllr Ashton Derry abstaining from the vote.


Cllr Hillman left the meeting 19.29. 


207/21 To ratify expenses submitted by Cllr Hillman (expenditure for the Bridge Street project, funded via Bridge Street ring-fenced funds)

It was proposed by Cllr Cotton and resolved to approve the reimbursement.


Cllr Hillman returned to the meeting 19.30. 


208/21 To ratify a decision taken by the Clerks, Chairman and Vice-Chairman under emergency powers, to authorise repair of the FX18 mower and agree where to vire funds from Bridge Street Toilets rates refund (toilet tax ended) to 4360/110 (Maintenance – Grass Cutting Equipment)

It was proposed by Cllr Hillman and resolved to vire funds from Bridge Street Toilets rates refund (toilet tax ended) to 4360/110 (Maintenance – Grass Cutting Equipment) and if any further funding is required for the Finance Committee to identify budget(s) for virement. 


209/21 To approve the Exhumation Policy

Cllr Hillman proposed the policy, and it was resolved


210/21 To consider holding an event to celebrate the Queen’s Platinum Jubilee (5 June 2022)

It was proposed by Cllr Cotton and resolved to explore holding an event/supporting celebrations in the community, to make a note for 2022/23 budget setting for community groups to be able to apply for funding, tree planting and to contact local groups to find out their plans.


211/21 To ratify a recommendation from the Planning Committee to accept back responsibilities for the Westcroft green space, following the Lindum works and remedial works

It was proposed by Cllr J Willox and resolved to accept back the land.


212/21 To agree to initiate the set-up of a Community Speed Watch Scheme, and invite volunteers to run the scheme

It was proposed by Cllr Cotton and resolved to move forward on the scheme and advertise for volunteers to get involved in the running scheme. A councillor to lead on the scheme was not appointed at the meeting.  

Cllr Brockway noted a successful scheme is run in Bardney. 


213/21 To note Lovells correspondence regarding the offer for a volunteer day and for the vice-chairman and clerks to liaise with them regarding volunteering options 

It was proposed by Cllr Hillman and resolved to accept the invitation and for the Vice-Chairman and Clerks to liaise and agree areas. 


214/21 To agree to close unused HSBC account(s)

It was proposed by Cllr Cotton and resolved to close the account(s). 


215/21 To revisit the cleaning vacancy and whether to move to contract cleaning again

It was proposed by Cllr Hillman and resolved to

1. To get an agency in as soon as possible for the short-term

2. To re-advertise with the increased hours, including paying for advertising on social media and on the job site 

3. Revisit in two months’ time if required

Cllr Cotton abstained from the vote.


216/21 To agree insurance requirements with regards to new assets (wheeled park) 

It was proposed by Cllr I Willox and resolved to insure the asset for damage, with other cover already being in place. 


To note:

217/21 Feedback from the annual health and safety review

It was requested that the review with an action plan (including who is responsible, and deadlines) to Full Council.


218/21 Summary of meetings held in June



219/21 Latest crime reports



220/21 MUGA update

It was noted that the project was moving forward well, and thanks were made to the Assistant Clerk. 


221/21 Bridge Street update

Noted and thanks were given to Cllr Hillman and the Working Group for their efforts.


222/21 Communications Lead update

Noted and thanks were given to Cllr J Willox.


223/21 Cricket update

Noted and thanks were given to Cllr J Willox.


224/21 Wheeled Park update



225/21 Westcroft Green Space consultation

It was proposed by Cllr Hillman and resolved to proceed with recommendation one and two:

Recommendation 1: In view of the grass still being established at site one, the preferred option is site two.  This could be reviewed when Westcroft Green becomes a priority project and new play equipment is installed. 

Recommendation 2: To contact the interested residents with regards to suppling the funds in-order to order and install the goal.


226/21 Bar outsourcing progress update

It was noted that the Council is looking at bringing back the facility and the Council agreed to progress all options for re-opening the bar. The more detailed survey that is currently open is a requirement of accessing support for the Plunkett Foundation and a tender document has been drafted and will be brought to Full Council in August for consideration. 

Cllr Brockway left the meeting at 20.25pm.

227/21 CLOSED SESSION – Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following items on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.

It was proposed by Cllr Cotton and resolved to go into closed session.


228/21 To receive an update on a staff matter and agree actions required 

It was proposed by Cllr Cotton to go with option three and resolved


229/21 To consider a staffing recommendation and agree actions required

It was proposed and resolved to ratify the Personnel Committee recommendation, with two abstentions. 


230/21 To note and ratify quotes for ancillary items for the wheeled park project

Cllr J Willox proposed and resolved to ratify the quotes.


The meeting closed at 8.46pm.

Please be advised that these are notes of the meeting taken by the Assistant/Clerk and cannot in any way be regarded as the official minutes of Council proceedings until they are approved and signed at the next meeting.