Agenda
Saxilby with Ingleby Parish Council
Function Room (Upstairs), St Andrews Community Centre, William St, Saxilby, Lincs, LN1 2LP
7.00pm Wednesday 3 July 2024
Full Council Meeting Agenda
1. Receive apologies and accept valid reasons for absence, having been submitted to the clerk
2. To consider granting dispensation requests, these having been submitted in writing to the proper officer before, or at the start of, the meeting
3. Receive declarations of interest in accordance with the Localism Act 2011
4. 15 Minute Public Participation Session with respect of business on the agenda only
To note a question, representation, or statement from member(s) of public on items on the agenda
No discussion or debate will take place on any representation or statement made. Council may discuss the comments when it formally considers that item of business, debates the matter, and makes a decision on the matter. Three minutes per member of public or organisation. Please refer to full guidance on public participation at https://saxilby-ingleby.parish.lincolnshire.gov.uk/homepage/8/council-meetings
5. Receive a district and county councillor verbal update
6. Approve meeting notes as minutes and the chair to sign for 05 June 2024 Full Council
7. Note the action log
Review and approval of
8. Representation on, or work with, external bodies and arrangements for reporting back
9. Subject Access Request procedure
10. Training and development policy
11. Vexatious complaints policy
12. Proceed with an agreement to site a bench on Church Road
Finance and Risk
13. Review the recreation ground project list and agree actions including:
a. Agree draft apportioning model for 2022/23 and share with charity
b. To agree to invoice the charity for services carried out
c. Flagpole
d. Bike racks in front of community centre
e. Memorial bench
f. Memorial field street lighting
14. Apply for Locality NDP grant to complete the NDP review process
15. Agree capital expenditure for
a. Conference microphones to improve accessibility at council meetings
b. Westcroft fencing
16. Closed session Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
17. Agree draft heads of term and associated indicative plan area to enable outdoor lease to progress
18. Consider an invoice for income from the clothes bin for September 2021 to March 2024
19. Consider an invoice for a historical interim rental payment for the community centre for 2022/23
20. Approve staff increments
21. Approve recommendations regarding a staffing matter
28 June 2024
Lydia Hopton, Parish Clerk