Agenda
Saxilby with Ingleby Parish Council
Function Room (Upstairs), St Andrews Community Centre, William St, Saxilby, Lincs, LN1 2LP
6.30pm Wednesday 5 June 2024
Full Council Meeting Agenda
1. Receive apologies and accept valid reasons for absence, having been submitted to the clerk
2. To consider granting dispensation requests, these having been submitted in writing to the proper officer before, or at the start of, the meeting
3. Receive declarations of interest in accordance with the Localism Act 2011
4. 15 Minute Public Participation Session with respect of business on the agenda only
To note a question, representation, or statement from member(s) of public on items on the agenda
No discussion or debate will take place on any representation or statement made. Council may discuss the comments when it formally considers that item of business, debates the matter, and makes a decision on the matter. Three minutes per member of public or organisation. Please refer to full guidance on public participation at https://saxilby-ingleby.parish.lincolnshire.gov.uk/homepage/8/council-meetings
5. Receive a district and county councillor verbal update
6. Note the action log
7. To note Paul Robert’s resignation as a councillor
8. To approve co-option application(s)
9. To ratify a planning and development committee recommendation to allocate Community Infrastructure Levy monies from planning application 147672 for the public facilities refurbishment
10. To accept a grant offer towards Warm Spaces Running Costs
11. To agree to sign up to the latest Canal and River Trust Partner Organisation Volunteer Scheme
Review and approval of
12. Annual Governance and Accountability Return
a. Annual Governance Statement
b. Account Statements
13. Address any recommendations in report from internal auditor year to date (Financial Regulation 1vii)
14. Risk management policy
15. Financial regulations
16. Grant awarding policy and form
17. Standing orders
18. Code of conduct
19. Privacy notices
20. Lone worker policy
21. Whistleblowing policy
22. Bouncy castle policy
23. Representation on, or work with, external bodies and arrangements for reporting back
Finance and Risk
24. Receive the 2023-24 Annual Report from the Internal Auditor
25. Review the recreation ground project list and agree actions:
a. Elect two trustees for the Recreation Ground Charity
b. Agree to maintain the swings and fencing in the old park until the swing reaches end of life and then remove from site
Approve meeting notes as minutes and the chair to sign
26. 01 May Annual Full Council
27. Closed session Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
28. Review and approval of Pay Policy
29. Agree to disclose the condition survey to the Recreation Ground Charity
30. Agree a quote for a consultant to undertake a feasibility study regarding leasing the community centre (Ref FC24/062 5.(2))
31. Consider an invoice for a historical interim rental payment for the community centre for 2022/23
32. Consider a request for income from the clothes bin for September 2021 to March 2024
33. Approve staff increments
34. Approve recommendations regarding a staffing matter
30 May 2024
Lydia Hopton, Parish Clerk