Agenda
FULL COUNCIL
Wednesday 03 June 2026
Saxilby with Ingleby Parish Council
Function Room (Upstairs), St Andrews Community Centre, William St, Saxilby, Lincs, LN1 2LP.
18:30-19:00 COUNCILLOR MEET AND GREET
19:00 PARISH COUNCIL MEETING AGENDA
1. Note apologies for absence, these having been submitted to the clerk
Foster public participation and engagement objective
2. 15 Minute Public Participation Session with respect of business on the agenda only
To note a question, representation, or statement from member(s) of public on items on the agenda
No discussion or debate will take place on any representation or statement made. Council may discuss the comments when it formally considers that item of business, debates the matter, and makes a decision on the matter. Three minutes per member of public or organisation. Please refer to full guidance on public participation at https://bit.ly/49oTxIR
Council Administration (in-line with Standing Order 5)
3. a. Receive declarations of interest in accordance with the Localism Act 2011 and b. Consider granting dispensation requests having been submitted in writing to the proper officer before or at the start of the meeting
Please note that, in accordance with the Members' Code of Conduct, when declaring interests’ members must disclose the existence and nature of the interest, and whether it is a disclosable pecuniary interest (DPI), other registerable interest, or a non-registerable interest.
4. Receive the district and county councillors’ verbal updates
5. Receive the chair’s verbal update
6. Approve Annual Parish Council meeting notes as minutes and the chair to sign for 06 May 2026
7. Note the meeting action log
Review and approve documents/agreements:
Annual review and approval of the:
8. Councillor Code of Conduct
9. Safeguarding Policy
10. Complaints Policy
11. Privacy Notices
12. IT Policy
Council Objective: Maintain and improve community facilities and amenities objective
13. Receive and note the recreation ground project list
14. Explore further preventative measures prohibiting overnight stays at Saxilby New Burial Ground
Finance
15. Annual review and approval of inventory of land and other assets including building and office equipment (asset register) including acquisitions and disposals (year end audit)
16. Agree to vire funds from general reserves to grants budget 150/4215 for 2025/26
17. Review and approve grant applications for St Andrews Bowls Club and Saxilby with Ingleby Good Neighbour Scheme for annual insurance
18. Approve allocating the grounds roller purchase to capital expenditure budget
19. To ratify the council’s energy renewal for 2027 onwards and update the standing orders to reflect current practice for the council’s utilities renewal process
20. Agree to sell surplus insulation rolls
21. Ratify use of the updated HMRC Approved Mileage Allowance Payment for business mileage from 45p to 55p per mile
22. CLOSED SESSION: Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
23. Agree to enclosing St Andrews Community Centre stairwell (in-line with annual fire risk assessment recommendation and for library security) and agree quotes for the works
24. Agree to a trial of unstaffed room hire for low risk regular hirers
Lydia Hopton, Parish Clerk, 29 May 2026.