Minutes
MINUTES OF THE FULL COUNCIL MEETING HELD ON WEDNESDAY 4th MARCH 2020 IN THE ST ANDREWS COMMUNITY CENTRE AT 7.30 pm
Members Present:
Cllrs Ashton Derry, Cotton (Chairman), Hillman, Hewes, Hughes, Stafford, I Willox and J Willox.
Absent:
Cllrs Bardill, Broxholme, Ives and Spurr
In Attendance:
Lydia Smithson Parish Clerk
John McDonald Community Centre Manager
Jackie Brockway District & County Councillor
There was 1 member of the public in attendance.
It was noted a number of bin collections were missed on Friday 28th February.
19:00 PRESENTATION: ENGAGEMENT & EXTENDING THE USE OF SOCIAL MEDIA, INCLUDING INSTAGRAM (Cllr J Willox)
A presentation was shared regarding social media and discussion held on extending the use of social media with Cllr Willox to work with the Assistant Clerk to continue to develop the Council’s online presence.
PUBLIC QUESTIONS
The following public questions/queries were raised:
Resident spoke regarding installation of fence, key is communication and prior to the fence being installed. Spoken to other residents would still be 4 feet wide. Cllr Cotton proposed to look at it and take advice from the county council and, Clerk, Grounds Manager, Cllr Cotton and Cllr Brockway, Jackie Cronin comments on Facebook.
Cllr Ashton Derry left 7.40pm
A member of the public left at 7.44pm
FULL COUNCIL MEETING
037/20 TO RECEIVE APOLOGIES AND ACCEPT VALID REASONS FOR ABSENCE, THESE HAVING BEEN SUBMITTED TO THE CLERK PRIOR TO THE MEETING
Apologies and a valid reason for absence had been received from Cllrs Bardill, Broxholme, Ives and Spurr. It was resolved to accept these.
038/20 TO RECEIVE DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011
No declared interests.
039/20 TO APPROVE THE NOTES OF THE FULL COUNCIL MEETING HELD ON 5TH FEBRUARY 2020 AND THE CHAIRMAN TO SIGN THEM AS THE AGREED MINUTES
It was proposed by Cllr Hillman and resolved to approve these.
040/20 TO CONSIDER AND APPROVE COUNCILLOR CO-OPTION APPLICATION(S)
One co-option application was considered, and it was proposed by Cllr Hughes and resolved with all in favour to co-opt John Crump onto the Council. The applicant was not present at the meeting and the Clerk would make arrangements for them to sign the relevant paperwork.
041/20 TO NOTE RECEIPT OF COMMITTEE MINUTES AND FINANCE DOCUMENTS AND PLANNING COMMENTS MADE
These were noted.
042/20 TO RECEIVE REPORTS FROM DISTRICT AND COUNTY COUNCILLORS AND POLICE
Police: The Crime Report was noted.
County Council: The following update was received from Cllr Brockway (County Councillor):
Church Lane - County Council officers have been out, Anglian Water are causing numerous issues, there is a pile of spoil, re-blocked gullies, verge damage. There are collapsed pipes in the surface water system at Church Lane corner by the entrance to the Lovell Homes development.
Mill Lane and A57 ‘slip road’ is not a slip road and there have been requests for traffic lights. It is currently 356 on the list of any action for Lincolnshire Road Safety Partnership.
It was suggested a site meeting is held with the Area Highways Officer, Jackie Brockway and the Council regarding junction the (the officers are Joe Phillips and Steve Hudson (Mike Reid on secondment)).
Lincolnshire County Council to plant 751,000 trees.
Adult social care in Lincolnshire currently costing 1million a day.
£14m efficiency savings are required, £4m extra will be allocated for highways gangs, extra for drain repairs, and an extra £14m for adult social care
District: The following update was received from Cllr Cotton (District Councillor):
2% increase on band d property for WLDC.
£7m investment in property.
New crematorium now operational.
043/20 TO NOTE RECEIPT OF THE SUMMARY OF CORRESPONDENCE RECEIVED AND LIST OF MEETINGS HELD BY COUNCILLORS IN FEBRUARY
These were noted.
044/20 TO APPROVE EXPENDITURE ABOVE SPECIFIED LIMITS, AS PER FINANCIAL REGULATIONS
It was proposed by Cllr Hillman and resolved, to approve this expenditure.
045/20 TO RATIFY COMMITTEE MEMBERSHIP FOR CLLRS BARILL AND HEWES
Cllr Cotton proposed, and it was resolved to approve the following membership.
Cllr Hewes - Finance Committee
Cllr Bardill – Finance Committee, St Andrews and Community Committee, Planning Committee, Bridge Street Working Group and NDP Working Group
046/20 REVIEW AND APPROVAL OF THE
a. Grant Awarding Policy
Cllr J Willox proposed, and it was resolved with all in favour to approve this.
b. Safeguarding Policy & Procedure
Cllr Hewes proposed, and it was resolved with all in favour to approve this, adding the bar and community centre are also governed by the DPS and licensing act
c. Volunteer Policy – deferred
Cllr Hughes put forward the following items are deferred to April
d. Standing Orders
e. Financial Regulations
f. Terms of Reference
047/20 TO APPROVE A RECOMMENDATION FOR 2020-21 FEES & CHARGES FROM FEBRUARY ST ANDREWS & COMMUNITY COMMITTEE
It was proposed by Cllr Stafford and resolved with all in favour to approve the recommendations.
048/20 TO REVIEW PROGRESS AGAINST 2019/20 ACTION PLAN AND AGREE ACTIONS
Noted and bring back to April.
049/20 TO AGREE PRIORITY PROJECTS FOR 2020/21 BASED ON ST ANDREWS AND COMMUNITY COMMITTEE RECOMMENDATIONS
It was proposed by Cllr Hughes and resolved with all in favour to ratify the priority projects:
Capital Projects
• Priority project A: Complete Memorial Play Area (NDP project 3.3)
• Priority project B: Bridge Street Regeneration (long-term project) (NDP project 4.1)
• Priority project C: Wheeled Park (NDP project 3.2)
• Priority project D: Sellars walk to A57 cycle track connecting Saxilby to Lincoln (NDP project 1.4)
Low Capital Projects
• Priority Project E: Village Welcome Pack (NDP project 7.3)
• Priority Project F: Family friendly circular walks and local walking/cycling maps (NDP project 1.7)
and for a Burial Ground Task and Finish Group to be set up to look at developing cohesive improvement plans for the burial ground, including the Memorial Path.
Cllr Brockway left 8.44pm
050/20 CLOSED SESSION – COUNCIL TO RESOLVE TO GO INTO CLOSED SESSION IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSIONS TO MEETINGS) ACT 1960 FOR THE FOLLOWING 3 ITEMS, ON THE GROUNDS THAT PUBLICITY WOULD BE PREJUDICIAL TO THE PUBLIC INTEREST BY REASON OF THE CONFIDENTIAL NATURE OF THE BUSINESS TO BE TRANSACTED.
It was proposed by Cllr Cotton and resolved to go into closed session.
051/20 TO RATIFY A PROPOSAL FROM ST ANDREWS & COMMUNITY COMMITTEE REGARDING A CONTRACTOR FOR BULB PLANTING ON BRIDGE STREET/QUEENSWAY
It was proposed by Cllr Hughes and resolved to ratify the proposal.
052/20 TO NOTE THE MANDATORY (NATIONAL MINIMUM WAGE AND NATIONAL LIVING WAGE) INCREASES FROM 1ST APRIL
The item was noted.
053/20 TO RATIFY A PROPOSAL REGARDING THE CLEANING CONTRACT, FOLLOWING EVALUATION OF TENDER RESPONSES
It was proposed by Cllr Hewes and resolved, with one abstention, for the contract to be awarded to CSG, with the addition of one clause.
The meeting closed at 9.00 pm.
Please be advised that these are notes of the meeting taken by the Assistant/Clerk and cannot in any way be regarded as the official minutes of Council proceedings until they are approved and signed at the next meeting.