The Saxilby with Ingleby Full Council will be held meeting on 

Wednesday 3rd March 2021 at 7:00pm. 

Under the Local Authorities (Coronavirus) (Flexibility of Local Authority Meeting) (England) Regulations 2020, this meeting will be held by video conference:  

Meeting ID: 833 9364 4134

Passcode: 674017

Elaine Atkin, Parish Clerk

26th February 2021


15 Minute Public Question Time

When members of the public may ask questions or make short statements to the Council. Those items not on the agenda will not be debated but referred, if appropriate, to the next meeting. 


Council Meeting Agenda

1. Chairman’s Welcome 

2. To receive apologies and accept valid reasons for absence, these having been submitted to the Clerk prior to the meeting. 

3. To receive Declarations of Interest in accordance with the Localism Act 2011.

4. To approve the notes of the Full Council meeting held on 3rd February 2021 and the Extra Ordinary Full Council meeting on 10th February 2021 and the Chairman to sign them as the agreed minutes

5. Clerk’s Report – to note the meeting action log

6. To consider co-option applications for two vacancies

7. To approve expenditure above specified limits, as per Financial Regulations

8. To review progress against the 2020-21 Action Plan

9. To agree the initial Action Plan for 2021-22

10. To consider a request for financial support from SIGNS

11. To approve 2021-22 burial fees and charges

12. To approve a new Service Level Agreement with WLDC for emptying bins and litter picking from 1st April 2021 

13. To agree a meeting date for the Emergency Plan Group to review the Plan and allocate roles


To agree to approve the following new documents:

14. Pay Policy, as requested by the Internal Auditor

15. Data Breach Policy


To review and approve the following documents:

16. Grant Awarding Policy and Application Form for 2021-22

17. Respect Code

18. Whistle Blowing Policy

19. Handling of Freedom of Information Policy 

20. Payroll Procedure  


To note: 

21. New office telephone and broadband contract 

22. Fire update

23. Update on Community Centre and facility re-opening, following recent Government Covid-19 announcements

24. MUGA Update

25. Bridge Street update

26. Communications Lead update

27. Saxilby cricket update

28. Agree to apply for new goal posts for small football pitch at Mill Lane (external funded)  

29. Feedback on complaint 

30. Resident correspondence regarding the bar and agree a response 

31. Summary of Meetings Held 

32. CLOSED SESSION – Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following items on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.

To approve the following quotes:

33. Mill Lane CCTV recommendations

34. Part funding of Community Centre CCTV quote (following fire restoration)


35. To agree actions to enhance data security

36. To receive the Bar and Centre Staff update and agree actions if required

37. To note a staffing matter and recommended actions

37. To review the latest cashflow report