Agenda

Saxilby with Ingleby Parish Council 

Function Room (Upstairs), St Andrews Community Centre, William St, Saxilby, Lincs, LN1 2LP

7.00pm Wednesday 05 March 2025

 

Full Council Meeting Agenda

1. To note apologies for absence, having been submitted to the clerk 

 

Foster public participation and engagement objective

2. 15 Minute Public Participation Session with respect of business on the agenda only

To note a question, representation, or statement from member(s) of public on items on the agenda

No discussion or debate will take place on any representation or statement made. Council may discuss the comments when it formally considers that item of business, debates the matter, and makes a decision on the matter. Three minutes per member of public or organisation. Please refer to full guidance on public participation at https://saxilby-ingleby.parish.lincolnshire.gov.uk/homepage/8/council-meetings

3. Receive a district and county councillor verbal update 

4. Agree initial 2025/26 events programme 

 

Procedural

5. a. Receive declarations of interest in accordance with the Localism Act 2011 and b. consider granting dispensation requests having been submitted in writing to the proper officer before or at the start of the meeting 

6. Approve Full Council meeting notes as minutes and the chair to sign for 05 February 2025

7. Note the meeting action log 

8. Agree fees and charges for 2025/26

9. Approve the Environmental Policy (annual review)

10. Agree messaging services (WhatsApp etc) terms of participation 

 

Council Objective: Protect and enhance our green spaces and street scene 

11. Agree Parish Grass Cutting Agreement for 2025/26 from Lincolnshire County Council and clerk to return agreement 

 

Council Objective: Maintain and improve community facilities and amenities objective

12. Review the recreation ground project list and agree actions including:

a. Agree the draft apportioning model for 2023/24 for income and expenditure on the field (action plan 8b).

b. Approve standard operating procedures for 1. Car Park/CC Adverse Weather 2. Remembrance Event 3. Field Access by Council Staff and 4. Field and Building Key Arrangements.

13. Feedback on compliance with license conditions (verbal update, month four of six)

14. Note Boxing Day hire feedback and agree bank holiday hire policy position 

15. To consider a request for grounds to slit (drainage) the recreation ground field

16. Agree a s137 request from Saxilby AFC towards goalposts  

 

17. To purchase a tablet for the grounds team use from the 2025/26 Capital Expenditure budget 

 

18. Closed session Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.

19. Agree next steps on St Andrews Community Centre negotiations 

20. Agree process and next steps for a bar sub-lease 

21. Agree to trade in a ground’s mower and replace with a new model

22. Bi-annual review and approval of payroll procedure

 

Lydia Hopton, Parish Clerk, 28 February 2025