Agenda
ANNUAL MEETING OF THE PARISH COUNCIL
Wednesday 06 May 2026
Saxilby with Ingleby Parish Council
Function Room (Upstairs), St Andrews Community Centre, William St, Saxilby, Lincs, LN1 2LP.
18:30-19:00 COUNCILLOR MEET AND GREET
19:00 PARISH COUNCIL MEETING AGENDA
1. Elect a chair of the council and sign their acceptance
2. Elect a vice-chair for the council
3. Note apologies for absence, these having been submitted to the clerk
Foster public participation and engagement objective
4. 15 Minute Public Participation Session with respect of business on the agenda only
To note a question, representation, or statement from member(s) of public on items on the agenda
No discussion or debate will take place on any representation or statement made. Council may discuss the comments when it formally considers that item of business, debates the matter, and makes a decision on the matter. Three minutes per member of public or organisation. Please refer to full guidance on public participation at https://bit.ly/49oTxIR
Council Administration (in-line with Standing Order 5)
5. a. Receive declarations of interest in accordance with the Localism Act 2011 and
b. Consider granting dispensation requests having been submitted in writing to the proper officer before or at the start of the meeting
Please note that, in accordance with the Members' Code of Conduct, when declaring interests’ members must disclose the existence and nature of the interest, and whether it is a disclosable pecuniary interest (DPI), other registerable interest, or a non-registerable interest.
6. Receive the district and county councillors verbal update
7. Receive the chair’s verbal update
8. Approve Full Council meeting notes as minutes and the chair to sign for 01 April 2026
9. Note the meeting action log
10. Appoint members to existing committees
11. Approve the schedule for review of policies and procedures
12. Review of
i. Arrangements (including legal agreements) with other local authorities, not for profit bodies, and businesses
ii. Representation on, or work with, external bodies and arrangements for reporting back
iii. Review the council and staff subscriptions to other bodies
13. Confirmation of arrangements for insurance cover in respect of all insurable risks
14. Note the council’s expenditure incurred under s137 of the Local Government Act 1972 and grants awarded
15. Confirm the time and place of ordinary council meetings upto and including the next annual meeting of the council
16. Approval of the use of BACS and CHAPS (shall be renewed by resolution of the council at least every two years, FR7.10)
17. Approve schedule of regular payments due in relation to a continuing contract or obligation which the council may authorise in advance for the year (FR6.6) including for variable direct debits and BACS
Review and approve documents/agreements:
18. Standing Orders (following new model version being issued) update 15xiii – delete in a book
19. Financial Regulations (following new model version being issued)
20. Terms of Reference including concluding grants review group
Council Objective: Maintain and improve community facilities and amenities objective
21. Receive and note the recreation ground project list
22. Approve return of donated scaffold tower to SPRGC following request
23. Agree planning and development committee recommendation for making applications for assets of community value
24. Approve annual Grant Agreement and Hub Charter for the library
25. Approve trial opening library on Friday afternoon 4.00-5.30pm through summer until 25th September 2026
Finance
26. Approve expenditure for the Multi-Use Games Area access works be funded from the MUGA contingency.
27. Approve use of capital expenditure for purchase of roller required for football pitches
28. CLOSED SESSION: Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
29. Agree signing license to formally enable tarmacking entrance ramp beyond boundary of MUGA leased area
30. Approve annual staff contractual increments
31. Agree to enclosing St Andrews Community Centre stairwell (in-line with annual fire risk assessment recommendation and for library security) and agree quotes for the works
Lydia Hopton, Parish Clerk, 30 April 2026.