Full Council Meeting Minutes
Wednesday 4th November 2020 at 7.30pm

Under the Local Authorities (Coronavirus) (Flexibility of Local Authority Meeting) (England) Regulations 2020, this meeting was held by video conference.

Members Present:
Cllrs Broxholme, Crump, Hewes, Hillman, Hughes, Ives, Stafford (Chairman), I Willox and J Willox

Cllrs Ashton Derry, Bell, Cavill, Cotton and Spurr

In Attendance:
Elaine Atkin, Parish Clerk

There were no members of the public in attendance.

Public Questions

The following comments/queries were made:

  • Ongoing parking/traffic problems near the Church/Sunflower nursery
  • Could the Sun Inn be made a Community Asset?
  • Latest LALC News referenced an update to Standing Orders in relation to Covid regulations – are we aware of this?

Full Council Meeting

190/20 To receive apologies and accept valid reasons for absence, these having been submitted to the Clerk prior to the meeting
Apologies and a valid reason for absence had been received from Cllrs Ashton Derry, Bell, Cavill, Cotton, Spurr, and these were accepted.

191/20 To receive declarations of interest in accordance with the Localism Act 2011
Cllrs I and J Willox declared non-pecuniary interests in agenda item 10e (minutes ref 199/20e).
Cllr Hughes passed on thanks to Cllr I and J Willox for donating the land for the cycle track and for sponsoring the Christmas tree.

192/20 To approve the notes of the Full Council meeting held on 7th October 2020 and the Extra-Ordinary Full Council meeting held on 21st October 2020 and the Chairman to sign them as the agreed minutes
Cllr Hughes proposed, and it was resolved to approve the minutes from 7th October. It was noted that the minutes from 21st October said ‘September’ not ‘October’. Cllr Ives proposed, and it was resolved to approve the minutes from 7th October, with this amendment.

193/20 To review the progress report on the annual play area and football pitch inspection actions
It was proposed by Cllr Hewes and resolved to commission Kompan in relation to the zip wire actions and provision of the swing chains; the other actions to be picked up by the Grounds Team. The Grounds Manager to liaise with Kompan regarding the process for future tensioning and maintenance of the zip wire.

194/20 To review the Legionella Risk Assessment report and actions
Deferred to December Full Council.

195/20 To review and approve a mentoring scheme for new Councillors
This was proposed by Cllr Hillman and resolved. The scheme will be available for any new Councillors going forwards but is also available for any of the more recent Councillors to trial.

196/20 To approve expenditure above specified limits, as per Financial Regulations
This was proposed by Cllr Hewes and resolved.

197/20 To approve the updated Terms of Reference (Personnel Committee updates)
This was proposed by Cllr Crump and resolved.

198/20 To ratify the current consultation plan, project brief, project plan and draft funding applications from the MUGA Working Group
Cllr Crump proposed and it was resolved to ratify the documents as supplied.

199/20 To note the:

a. Feedback from the 2019/20 External Audit

b. Update on the Fire Restoration at the Community Centre

c. Bridge Street Working Group update
Cllr Hillman raised a concern that the project was stalling due to other priorities now being agreed. Update noted.

d. MUGA Working Group update
Update noted.

e. Update on the Saxilby (Sellars Walk) to Lincoln cycle track connection
Update noted.

f. Update regarding a children’s cycle track request
Cllr Ives questioned the impact of new projects on officer time, impacting other agreed priorities. It was clarified that Cllrs Stafford and Hewes were involved in the children’s cycle track request and that no officer time was required. The update was noted.

g. List of meetings held by Councillors and officers in October
Update noted.

h. Update on meeting with the Memorial Field trustees
Cllr Hughes gave a verbal update and was asked to raise a request at the upcoming Trustees’ AGM, for the information request to be formally put in writing.

200/20 Closed Session – Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) act 1960 for the following items, on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
It was proposed by Cllr Hewes and resolved to go into closed session.

201/20 To review the latest cashflow report
The September cashflow figures were noted.

202/20 Bar and Centre staff update
It was clarified that an Extra-Ordinary Full Council meeting was to be held on 11th November to discuss the update.

203/20 To agree to contact a contractor with regards to a change in requirements
This was proposed by Cllr Ives and resolved.

The meeting closed at 8:38pm.