Agenda
Saxilby with Ingleby Parish Council
Function Room (Upstairs), St Andrews Community Centre, William St, Saxilby, Lincs, LN1 2LP
7.00pm Wednesday 6 November 2024
Full Council Meeting Agenda
1. Receive apologies and accept valid reasons for absence, having been submitted to the clerk
2. To consider granting dispensation requests, these having been submitted in writing to the proper officer before, or at the start of, the meeting
3. Receive declarations of interest in accordance with the Localism Act 2011
4. 15 Minute Public Participation Session with respect of business on the agenda only
To note a question, representation, or statement from member(s) of public on items on the agenda
No discussion or debate will take place on any representation or statement made. Council may discuss the comments when it formally considers that item of business, debates the matter, and makes a decision on the matter. Three minutes per member of public or organisation. Please refer to full guidance on public participation at https://saxilby-ingleby.parish.lincolnshire.gov.uk/homepage/8/council-meetings
5. Receive a district and county councillor verbal update
6. Approve Full Council meeting notes as minutes and the chair to sign for
a. 02 October 2024
b. 16 October 2024 (Extra-Ordinary)
7. Note the meeting action log
Review and approval of
8. Additional members to sit on finance and risk committee
9. A Planning and Development Committee recommendation to revise a decision regarding Westcroft Green Space Northern boundary hedge fencing and infill to installing a three-wire horizontal fence in the areas where there are gaps only and re-plant whips to reinstate the 3m hedge, whilst ensuring householders’ boundaries are not impinged.
10. Planning and Development Committee recommendation for the mosaic be situated outside the Lincolnshire Coop Pharmacy Saxilby, subject to the committee securing sufficient funding.
11. Bullying and harassment statement, adopted civility and respect campaign resource, bi-annual review
12. Safeguarding policy
13. A Sports Hub request for bar hire on Boxing Day and agree the bearing on other Bank Holiday’s if there is a policy change
Finance and Risk
14. Review the recreation ground project list and agree actions including:
a. Agree list of standard operating procedures and memorandum of understanding to be drafted
b. To agree to set aside Standing Order 7a and re-visit decision Ref FC24/187a, due to a change of WLDC advice, and agree a way forward with the Designated Premises Supervisor for the Pavilion Bar license.
c. Agree a date for community centre negotiations
d. Agree interim position on insuring the youth shelter and MUGA basketball posts, and flood lighting
15. Ratify the Finance and Risk Committee recommendation to open Unity Trust savings accounts
16. Agree WLDC Retail Grant Variation
17. Agree actions to support the community led Christmas Lights Switch-On
18. Closed session Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
Agree recreation ground/community centre project actions
a. A date for the LGRC report to be publicly released
b. A structural surveyor to undertake the community centre survey
c. Receive feedback on the draft outdoor lease to be shared with the council’s legal advisor and Saxilby Recreation Ground Charity
d. To note the outcome of formal complaint in-line with the Complaints Procedure (para 5.7)
e. Apply to WLDC’s Neighbourhood Development Fund for a bio-diversity net gain baseline study
f. Note the 2024/25 national pay deal and contractual back pay for affected staff
g. To agree an application to remove a restriction against a property title
Lydia Hopton, Parish Clerk
01 November 2024