Full Council Meeting

7.15pm Wednesday 1 March 2023

St Andrews Community Centre, LN1 2LP.


15 Minute Public Question Time

Three minutes per member of public or organisation. When members of the public may ask questions or make short statements to the council. Those items not on the agenda will not be debated but referred, if appropriate, to the next meeting. 



1. To elect a chair for the council 

2. Receive apologies and accept valid reasons for absence, these having been submitted to the clerk prior to the meeting

3. Receive declarations of interest in accordance with the Localism Act 2011 

4. Approve notes of 1 February 2023 Full Council and the chair to sign them as minutes 

5. Note the meeting action log


Finance and risk

6. Approve expenditure above specified limits, as per Financial Regulations 

7. Agree to use capital expenditure for the purchase of a field gate 



8. Agree the Waterfront and Neighbourhood Development Plan working groups to sit under planning committee and update the Terms of Reference accordingly

9. To agree committee membership for Cllr Waller

10. Update on the workshop door inspection and agree to delegate the replacement contractor decision to the clerk to facilitate a timely replacement using capital expenditure 


Recreation ground and community centre

11. Receive the latest project list and agree any actions required

12. Consider a tennis club request to waiver fees for 2022/23 and note tennis club actions update

13. Consider a bowls club request for a contribution towards maintenance work undertaken



14. Approve the draft solar farm position statement 

15. Agree to continue the Warm Welcome scheme after 31 March 2023

16. To consider a s137 grant request from Saxilby Cycling Club

17. Approve service level agreement for Mill Lane

18. Receive a Saxilby Waterfront update and agree actions

19. Receive a MUGA update and agree actions


20. CLOSED SESSION – Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted

21. Approve a recommendation from planning committee for Northfield Rise land 

22. Review of the cash handling procedure (internal document)

23. Review of the payroll procedure (internal document)

Approve a quote for:

24. Additional smoke detectors at the community centre in-line with fire risk assessment action, using capital expenditure 

25. Updating the council logo

26. Queensway replacement bus shelter 

27. Waterfront festival expenditure including market stalls

28. Replacement trees and planting on Bridge Street 


Lydia Hopton, Parish Clerk, 

24 February 2023