June 2021 Minutes
Minutes of the MUGA (Multi-Use Games Area) Working Group Meeting held on Thursday 24 June 2021 at 7.00pm
This meeting was held by video conference.
Present: Craig Bridge, Cllr Jackie Brockway, Chris Cook, Peter Hewes, Ben Loryman and Cllr J Willox.
Absent: Stuart Broxholme, Justin Hackney, Dave Harrison, Ben James, Vicky Wentworth and George Whitley
In Attendance: Lydia Smithson, Assistant Parish Clerk.
15 Minute Public Question Time
-
Meeting
21/021 To receive apologies and accept valid reasons for absence, these having been submitted to the Clerk prior to the meeting
Apologies for absence had been received from Ben James, Vicki Wentworth, and Dave Harrison.
21/022 To receive Declarations of Interest in accordance with the Localism Act 2011
None received.
21/023 To approve the notes of the meeting of Tuesday 23 March 2021 as minutes
It was proposed by Jackie Brockway and resolved to approve the notes of the previous meeting. The Working Group Chairman will sign and return these to the Assistant Clerk.
21/024 To note and agree actions where required on the:
a. Project Plan
Noted.
b. Consultation results on the draft MUGA plans
The report was discussed, and it was agreed to raise the following points with the architect:
- Ensure surface type is usable in winter particularly when it’s frosty and icy
- Ensure the plans take into account the drainage on-site and will not create any drainage issues
- Understanding the long-term maintenance requirements, to future proof the facility
- Ensuring football can be played both ways, longways and width ways
- The proposed pitch plan (29m x 41m) is extend by an additional meter (29m x 42m) to fit in the minimum recommended size with run-off for a hockey pitch
- Remove the play area fencing on the east side, to gain around 2m and the MUGA fencing to be used as the new boundary fencing
c. To note the lighting requirements for the site and receive an update regarding electrical capacity on-site
Further information has been sent to the electrical contractor, via the architect, to seek to determine if there is sufficient capacity on the current electrical feed to the site, or whether a new feed is required. A response is pending.
d. Investigative ground works
The investigative ground works are currently taking place and the report is due in early July and will be shared with the Working Group and architect to support the development of tender/project specification.
e. To agree for officers to work with the architect to develop the specification and tender pack for the construction of the MUGA and associated works
It was proposed by Cllr J Willox and resolved for officers to work with the architect to develop the specification and tender pack for the project.
21/025 To agree which working group member(s) will draft a business plan
It was proposed by Peter Hewes and resolved that Peter Hewes would draft a business plan.
21/026 To agree for the Assistant Clerk to contact the Football Foundation regarding progressing a funding application
It was proposed by Cllr J Willox and resolved that the Assistant Clerk would contact the Football Foundation.
21/027 To set the next meeting date
27 July 2021
21/028 CLOSED SESSION – To resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
It was proposed by Peter Hewes and resolved to go into closed session.
21/029To note the acoustic report quotes
The Working Group noted the quotes, and resolved to recommend to Full Council the preferred contractor
The meeting closed at 8.12pm.
Please be advised that these are notes of the meeting taken by the Assistant/Clerk and cannot in any way be regarded as the official minutes of Council proceedings until they are approved and signed at the next meeting.