February 2021 Minutes
Minutes of the MUGA (Multi-Use Games Area) Working Group Meeting held on Tuesday 23rd February 2021 at 7.00pm
Under the Local Authorities (Coronavirus) (Flexibility of Local Authority Meeting) (England) Regulations 2020, this meeting was held by video conference.
Present: Craig Bridge, Peter Hewes, Adam Thurston, Vicki Wentworth, George Whitley and Cllr James Willox.
Absent: Stuart Broxholme, Rob Cavill, Justin Hackney, Dave Harrison, and Cllr Stafford.
In Attendance: Lydia Smithson, Assistant Parish Clerk.
15 Minute Public Question Time
Peter Hewes (who noted he was Trustee of the Memorial Field) raised a number of queries regarding the financial management of the Council and project referring to the Practitioners’ Guide by JPAG and the Transparency Code. He noted the Memorial Field Trustees would retain the funds they had agreed towards the project until other funds were secured to enable the project to proceed.
George Whitley queried if the tennis club would be charged to use the facility, with the tennis club already paying a fee to Council. He was advised the costing structure had yet to be agreed by Council and would be considered as part of the Business Plan - research on charges, consultation with local clubs and ensuring the facility is sustainable in the long-term (e.g. using funds from pitch hire towards maintenance and long term up keep) would all be considered as the basis for determining a pricing structure.
21/009 To receive apologies and accept valid reasons for absence, these having been submitted to the Clerk prior to the meeting
Apologies for absence had been received from Dave Harrison. These were accepted.
21/010 To receive Declarations of Interest in accordance with the Localism Act 2011
21/011 To approve the notes of the meeting of Tuesday 19th January 2021 as minutes
It was proposed by Craig Bridge and resolved to approve the notes of the previous meeting. The Working Group Chairman will sign and return these to the Assistant Clerk.
21/012 To note and agree actions on:
a. Project Plan, including architect
b. Funding including:
i. Current funding status
A funding update was provided.
ii. Memorial Field Trustees
Memorial Field Trustees have confirmed they have funds to support the project of £8,200.
£8,000 has been applied for.
iv. Community Champions
The Group was successful in being voted for and is a Community Champion. Around £1,000 is expected to be raised.
v. Lincolnshire Playing Field Association
Funding of up to £500 is available. It was proposed by Craig Bridge and resolved to complete a funding application for approval by Full Council.
c. To agree for Adam Thurston to develop a draft Business Plan for the MUGA This was proposed by Craig Bridge and resolved.
21/013 To set the next March meeting date
23rd March 2021
The meeting closed at 7.40pm.
Please be advised that these are notes of the meeting taken by the Assistant/Clerk and cannot in any way be regarded as the official minutes of Council proceedings until they are approved and signed at the next meeting.