January 2021 Minutes

Minutes of the MUGA (Multi-Use Games Area) Working Group Meeting held on 

Tuesday 19th January 2021 at 7.00pm

Under the Local Authorities (Coronavirus) (Flexibility of Local Authority Meeting) (England) Regulations 2020, this meeting was held by video conference.



Craig Bridge, Cllr (District and County) Jackie Brockway, Chris Cook, Ben James, Adam Thurston, and Cllr James Willox. 


Absent: Stuart Broxholme, Rob Cavill, Justin Hackney, Dave Harrison, Cllr Stafford and Vicki Wentworth.


In Attendance: Lydia Smithson, Assistant Parish Clerk.


15 Minute Public Question Time 

No questions raised.



21/001 To receive apologies and accept valid reasons for absence, these having been submitted to the Clerk prior to the meeting

Apologies for absence had been received from Stuart Broxholme, Rob Cavill, Justin Hackney, Dave Harrison, Cllr Stafford and Vicki Wentworth. These were accepted.


21/002 To receive Declarations of Interest in accordance with the Localism Act 2011

None received.


21/003 To approve the notes of the meeting of Tuesday 8th December 2020 as minutes 

It was proposed by Adam Thurston and resolved to approve the notes of the previous meeting, and the Working Group Chairman will sign and return these to the Assistant Clerk. 


21/004 To note and agree actions on:

a. Updated Project Plan


b. Public Consultation 

249 responses were received, and a summary of the headline results were presented. The results will be used to inform the specification of the MUGA. The full report will be shared with Working Group members and posted online. 

c. Funding, including WLDC and Lincolnshire Co-op Community Champions 

It was proposed by Adam Thurston and resolved for

1. The Assistant Clerk to draft the WLDC funding application for February meeting.

2. For Adam Thurston to arrange an initial meeting with the Football Foundation with himself and Lydia Smithson, to discuss the project and explore potential funding options and feedback to the Group. 

3. For Working Group members to share the Co-op Community Champions voting page for the MUGA project  www.lincolnshire.coop/ccvote 


21/005 To agree to obtain quotes for architects: 

It was proposed by Ben James and resolved to contact architects to obtain quotes to develop the technical aspects and plans for the project, for Full Council consideration.


Cllr Brockway left the meeting at 7.28pm


21/006 To set the February meeting date 

Tuesday 9th February 2021 at 7pm.


21/007 Closed Session: Working Group to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.

It was proposed by Cllr James Willox and resolved to go into closed session. 


21/008 To consider and recommend to Full Council quotes for preliminary site investigations

It was proposed by Adam Thurston and resolved for Full Council to consider and agree to a site investigation contractor.


The meeting closed at 7.35pm.


Please be advised that these are notes of the meeting taken by the Assistant/Clerk and cannot in any way be regarded as the official minutes of Council proceedings until they are approved and signed at the next meeting.