Minutes
Minutes of the MUGA (Multi-Use Games Area) Working Group Meeting
Friday 16 June 2023 2.00pm
St Andrews Community Centre, William Street, Saxilby.
Present: Craig Bridge, Cllr Hillman, Ray Scott, Cllr Hewes, Dave Harrison
Apologies: Cllr Brockway, Adi Putt, Vicki Wilkinson, and Cllr J Willox
In Attendance:
Lydia Hopton, Parish Clerk
No members of the public were present.
15 Minute Public Participation Session
No items were raised.
Meeting
23/017 To receive apologies for absence
Apologies were received from Cllr Brockway, Adi Putt, Vicki Wilkinson, and Cllr J Willox.
23/018 To receive Declarations of Interest (Localism Act 2011)
Lydia Hopton disclosed a pecuniary interest in item 9 (Ref 023/024).
23/019 To approve the notes of the meeting of 25 May 2022 as minutes
Cllr Hewes proposed the notes as minutes. This was resolved.
23/020 To note Sport England feedback on the proposed refurbishment scheme
Noted.
23/021 To invite working group members to visit similar sites
Craig Bridge provided an update on similar sites and agreed to circulate dates to visit.
23/022 Update on tree work/fence removal and agree any required actions
The tree surgeon quote has been agreed and pre-work paperwork has been shared.
It was agreed to share comms before works starts on fence and tree removal.
Resolved: Craig Bridge proposed a risk assessment and method statement is drafted by Cllr Hewes and this was resolved.
23/023 Agree the next meeting date
It was agreed to arrange the meeting when the draft plans are received.
Closed Session
23/024 The Working Group resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted (quotes)
Resolved: Craig Bridge proposed to go into closed session. This was resolved.
Lydia Hopton left the room.
23/024 To approve architect quote (as a result of a special motion raised by a minimum of three working group members in-line with standing order 8f)
Resolved: The quotes were considered. Craig Bridge proposed AF Architecture. This was resolved.
The meeting closed 14.46pm
Please be advised that these are notes of the meeting taken by the assistant/clerk and cannot in any way be regarded as the official minutes of Council proceedings until they are approved and signed at the next meeting.