Full Council Meeting Minutes

Wednesday 3 November 2021 at 7.00pm at St Andrews Community Centre, Saxilby. 


Members Present:

Cllrs Harper, Hillman (Chair for the meeting), Ives, Mann, Saunders, Spurr, I Willox and J Willox.


Cllrs Ashton Derry, Cotton, and Crump.

In Attendance:

Elaine Atkin, Parish Clerk 

There were 2 members of the public in attendance (one arrived at 7:25pm).


Public Questions

A member of public commented that some time ago Stirlin asked if the Parish Council wanted to take over a small piece of land on Skellingthorpe Road, but the Council were unable to do this at the time. The member of public wondered whether the group who have taken over the nature area would be interested in this.

A Councillor noted that there is to be a public consultation event on the proposed solar project at the Village Hall on 25 November.


Full Council Meeting

Cllr Hillman welcomed Cllrs Mann and Saunders. Other members present introduced themselves.


313/21 To receive apologies and accept valid reasons for absence, these having been submitted to the Clerk prior to the meeting

Apologies and a valid reason for absence had been received from Cllrs Ashton Derry, Cotton and Crump. The Clerk noted that Mike Brown had resigned from the Council earlier that day.


314/21 To receive declarations of interest in accordance with the Localism Act 2011

There were none.


315/21 To approve the notes of the Full Council meeting held on 6 October 2021, and the Chairman to sign them as the agreed minutes

These were proposed by Cllr Harper and resolved. 


316/21 To consider co-option application(s)

The Clerk noted that we had received a partially completed co-option application, however the details of the person applying were missing and so we were unable to progress this. 

Cllr Harper knew the applicant and details were passed to the Clerk, so that a fully complete application could be arranged.


317/21 To note the meeting Action Log

The action log was noted – with some older outstanding actions still to be progressed.


318/21 To approve expenditure above specified limits, as per Financial Regulations

This was proposed by Cllr Ives and resolved.


319/21 To review committees and agree committee membership, including for new Councillors

Cllr Ives proposed, and it was resolved that the St Andrews and Community Committee is disbanded; business relating to this continues to be enacted at Full Council; Terms of Reference is updated; and the situation is to be reviewed as required.

Cllr I Willox proposed, and it was resolved that Cllr Saunders’ membership of Finance and Emergency Plan Committees is ratified. As Planning Committee is currently at maximum capacity, Cllr Saunders’ membership of this committee cannot be ratified at this time.

Cllr J Willox proposed, and it was resolved that Cllr Mann’s membership of Finance and Personnel Committees is ratified.

There was discussion around options for Personnel Committee meeting. 

It was suggested a further email is sent to all Councillors, asking for more members for Personnel Committee.


The second member of public arrived at this point (7:25pm).


320/21 To agree a Councillor rota for attendance at the monthly Village Hall coffee mornings

It was proposed, and resolved that Cllr Harper would manage the rota, with Cllr Spurr volunteering to attend in November and Cllr Hillman in December.


321/21 To agree to add a biodiversity statement into the Council objectives

Cllr Hillman proposed, and it was resolved that a new objective is agreed, with the wording to be agreed at December’s Full Council.


To note updates on:

322/21 Meetings held in October

Update noted.


323/21 Latest crime reports

Update noted. 


324/21 Saxilby and District MUGA 

Update noted.


325/21 Bridge Street Working Group

Update noted. Cllr Hillman proposed, and it was resolved to create a task and finish group to focus on arrangements for the 2022 Waterfront Festival. Cllr Hillman proposed, and it was resolved to agree this group should seek sponsorship to ensure the cost of the event is covered.


326/21 Communications lead 

Update noted.


327/21 Cricket 

Update noted. 


328/21 Wheeled park 

Update noted.


329/21 Bar outsourcing and agree actions

Update noted. Cllr Harper proposed, and it was resolved to progress the outsourcing route now, as a priority over the Plunkett route.

Cllrs Harper and Mann agreed to join the project steering group.



330/21 Remembrance event

Update noted.

Bugler arrangement is outstanding. (Following the meeting, this was resolved).

Cllr Ives offered to print the service sheets.

Cllr Hillman suspended the meeting (8:10pm) to allow one of the members of public to speak, to offer use of a P.A. system.

Cllr Hillman re-opened the meeting (8:11pm).


331/21 Defra consultation on amendments to the Environmental Permitting Regulations as applied to groundwater activities and related surface water discharge activities, specifically in relation to cemeteries.

Update noted. 


The members of the public left (8:20pm).

332/21 CLOSED SESSION – Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following items on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.

It was proposed by Cllr Ives and resolved to go into closed session.


333/21 To note a recruitment update

Update noted.

Cllr Harper proposed, and it was resolved to apply for Kickstart for the Grounds Operative role, in parallel to assessing applications from the other recruitment routes.


The meeting closed at 8:41pm.

Please be advised that these are notes of the meeting taken by the Assistant/Clerk and cannot in any way be regarded as the official minutes of Council proceedings until they are approved and signed at the next meeting.