Agenda
Saxilby with Ingleby Parish Council
Meeting Room (Upstairs), St Andrews Community Centre, William St, Saxilby, Lincs, LN1 2LP
19:30 Tuesday 27 May 2025
Personnel Committee Meeting Agenda
Procedural
1. Agree chair of the committee
2. Agree vice-chair of the committee
3. Receive apologies and accept valid reasons for absence, having been submitted to the clerk
4. Receive declarations of interest in accordance with the Localism Act 2011 and consider granting dispensation requests, these having been submitted in writing to the proper officer before, or at the start of, the meeting
5. Note the action log
6. Approve the 29 January 2025 committee meeting notes as minutes
7. Review of policies that relate to staff employment including (ToR3.1)
a. Terms of Reference
b. Staff Handbook (including Disciplinary & Grievance, sickness absence, and equal opportunities policies)
c. Bullying & Harassment Policy and share feedback on templates
Review and recommend to full council the:
8. Bereavement leave policy
9. Parental bereavement leave policy
10. Agree indictors (KPIs) and draft staff survey to monitor the effectiveness of the wellbeing policy (FC Action – Ref FC24/184 8.)
11. Provide feedback on the prevention of sexual harassment risk assessment
12. Closed Session: Committee to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
13. Ratify Clerk and Assistant Clerks annual leave retrospectively at the subsequent personnel committee meeting (ToR3.7)
14. Agree two cllrs to undertake clerk’s appraisal and review the assistant clerk’s annual appraisal (ToR)
15. Review staff timesheet data and agree a formal purpose for reviewing, and recommend to full council an update to the committee’s ToR accordingly
16. To note staff job descriptions and person specifications and agree recommendations
17. To review and recommend to full council for approval, pay awards, pay scales and other conditions of service (ToR3.8)
22 May 2025
Lydia Hopton, Parish Clerk