Minutes
Saxilby with Ingleby Parish Council
Minutes of the Personnel Committee Meeting
Held on Wednesday 24 September 2025 at 19:00
Meeting Room (Upstairs), St Andrews Community Centre, William St, Saxilby, LN1 2LP
Present
Cllr Bridge, Shepherd, Truscott, and Wheatley
Not Present
Cllrs E.Bowden, Hughes, Waller, and J.Willox
In Attendance
Lydia Hopton, Clerk
Procedural
PC25/034a - Elect a chair for the meeting
Having been proposed (Cllr Truscott) and seconded (Cllr Wheatley) it was RESOLVED for:
Cllr Saunders to chair the meeting
PC25/034 1. Receive apologies for absence
Apologies were received from Cllrs E.Bowden, Hughes, Waller, and J.Willox
PC25/035 2a. Receive declarations of interest in accordance with the Localism Act 2011 and b. Consider granting dispensation requests
a. The clerk declared a disclosable pecuniary interest in agenda item 6. Ref PC25/039.
b. No dispensations.
PC25/036 3. Approve the 08 July 2025 personnel committee meeting notes as minutes and the chair to sign
Having been proposed (Cllr Bridge) and seconded (Cllr Truscott) it was RESOLVED to approve the:
08 July 2025 personnel committee meeting notes as minutes and the chair signed.
PC25/037 4. Closed Session
Committee to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960 for the following item(s) on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
Having been proposed (Cllr Wheatley) and seconded (Cllr Bridge) it was RESOLVED to:
Enter closed session.
Confidential Items
PC25/038 5. Note the meeting action log
Regarding PC25/033a - to look at holding a facilitated mediation session and training for staff and councillors - bring back to personnel committee to consider a general team building meeting.
PC25/039 6. Ratify Clerk’s annual leave retrospectively at the subsequent personnel committee meeting (ToR3.7)
It was requested to add to the next agenda for the chair and chair of personnel committee to be delegated to approve annual leave.
PC25/040 7. Receive June timesheets as a sample so committee can better understand constraints, capacity, staff well-being
The timesheets were received and a discussion held. It was suggested to bring an agenda item to committee to review the current time recording method.
PC25/041 8. Review and recommend to Full Council approval of the updated staff handbook
Personnel members to review the handbook, track any suggested changes and bring back to a January Personnel Committee meeting.
PC25/042 9. Review and recommend to Full Council approval of officer’s job descriptions, person specifications, and adverts
Having been proposed (Cllr Bridge) and seconded (Cllr Truscott) it was resolved to: Recommend for full council approval the Grounds and Estates Manager’s job description, person specification, and advert, correcting the salary scale so it matches on the job description and job advert.
Move the caretaker supervisor into same template as Grounds and Estates Manager’s job description, person specification, and advert and bring back to personnel committee.
PC25/043 10. Recommend to Full Council to adopt rolled-up holiday pay for consenting eligible workers
Having been proposed (Cllr Truscott) and seconded (Cllr Bridge) it was RESOLVED to:
Recommend Full Council adopt rolled-up holiday pay for consenting eligible workers.
20:56pm Meeting closed.
Please be advised that these are notes of the meeting taken by the assistant/clerk and cannot in
any way be regarded as the official minutes of council proceedings until they are approved and
signed at the next meeting.