Public Participation Instructions

PUBLIC PARTICIPATION SESSION INSTRUCTIONS

The public participation session is for business on the agenda only

•  Members of the public may make representations, answer questions, and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. 
• Council meetings are used to transact business. No discussion or debate will take place on any representation or statement made by members of the public. If you would like to discuss the matter, please contact the clerk and request a meeting or visit councillors at the monthly market held at Saxilby Village Hall where we will be pleased to assist you and discuss the matter.
• The period of time designated for public participation at a meeting shall not exceed 15 minutes unless directed by the chair of the meeting. 
• A member of the public shall not speak for more than three minutes. 
• A question shall not require a response at the meeting nor start a debate on the question. The chair of the meeting may direct that a written or oral response be given. 
• A person who speaks at a meeting shall direct his/her/their comments to the chair of the meeting.
• Only one person is permitted to speak at a time. If more than one person wants to speak, the chair of the meeting shall direct the order of speaking. 
• A person shall raise his/her/their hand when requesting to speak and stand when speaking (except when a person has a disability or is likely to suffer discomfort). The chair of the meeting may at any time permit a person to be seated when speaking.
• When directed to speak by the chair please stand and state: 

1. Your Name 
2. Your organisation (if relevant) 
3. he agenda item the statement or question refers to 
4. If it a statement or question 
5. Read out your statement/question 
6. Your statement or question will be noted by the council.