The public participation session is for business on the agenda only.
Members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda.
The period of time designated for public participation at a meeting shall not exceed 15 minutes unless directed by the chair of the meeting.
A member of the public shall not speak for more than three minutes.
A question shall not require a response at the meeting nor start a debate on the question. The chair of the meeting may direct that a written or oral response be given.
A person who speaks at a meeting shall direct his/her/their comments to the chair of the meeting.
Only one person is permitted to speak at a time. If more than one person wants to speak, the chair of the meeting shall direct the order of speaking.
A person shall raise his/her/their hand when requesting to speak and stand when speaking (except when a person has a disability or is likely to suffer discomfort). The chair of the meeting may at any time permit a person to be seated when speaking.
No discussion or debate will take place on any representation or statement made.
The council may discuss the comments when it formally considers that agenda item, debates the matter, and makes a decision on the matter.
If you question or comment does not relate to an item included on the agenda it will not be heard.
Members of the public may wish to communicate about business which is not included on the meeting agenda in alternative ways e.g. contacting the clerk on 01522 703912 / clerk@saxilbyparishcouncil.gov.uk or attending the monthly council surgery at the village hall.
When directed to speak by the chair please stand and state:
Your Name
Your organisation (if relevant)
The agenda item the statement or question refers to
If it a statement or question
Read out your statement/question
Your statement or question will be noted by the council.