Minutes
Full Council Meeting Minutes
Wednesday 2nd September 2020 at 7.30pm
Under the Local Authorities (Coronavirus) (Flexibility of Local Authority Meeting) (England) Regulations 2020, this meeting was held by video conference.
Members Present:
Cllrs Bell, Broxholme, Cavill, Crump, Hewes, Hillman, Hughes, Stafford (Chairman), Willox I and Willox J.
Absent:
Cllrs Ashton Derry, Cotton, Ives, Spurr
In Attendance:
Lydia Smithson, Assistant Parish Clerk
There were 2 members of the public in attendance.
Public Questions (7:30pm)
Public complaints received about the roadworks at the junction of Church Road and Church Lane, causing large vehicles issues getting round the junction. Cllr Hillman to raise this with Jackie Brockway.
Full Council Meeting (7:45pm)
129/20 To receive apologies and accept valid reasons for absence, these having been submitted to the Clerk prior to the meeting
Apologies and a valid reason for absence had been received from Cllrs Ashton Derry, Cotton, I Willox and J Willox and these were accepted.
130/20 To receive declarations of interest in accordance with the Localism Act 2011
None given.
131/20 To approve the notes of the Extra-Ordinary Full Council Meeting held on 22nd July 2020, the Full Council Meeting held on 5th August 2020 and the Extra-Ordinary Full Council Meeting held on 24th August 2020
It was proposed by Cllr Hughes, and resolved, to approve the minutes of 22nd July.
It was proposed by Cllr Crump, and resolved, to approve the minutes of 5th August.
It was proposed by Cllr Crump, and resolved, to approve the minutes of 24th August.
Cllr Stafford agreed to sign the minutes and pass onto the Clerk.
132/20 To approve expenditure above specified limits, as per Financial Regulations
This was proposed by Cllr Hillman and resolved.
133/20 To approve Cllr Cavill’s membership of the Finance and Personnel Committees
It was proposed by Cllr Broxholme and resolved to approve the membership
134/20 To note the list of meetings held by councillors and officers in August
Noted.
135/20 To note an update from district and county councillors
No update received.
136/20 To review a proposal to amend paragraph 4b of the Financial Regulations, to permit approval of Financial Regulations v5.5
It was proposed by Cllr Hewes and resolved to approve the proposed amendment to paragraph (£750) and approve the Financial regulations. One Cllr opposed (Cllr Broxholme) the amendment to 4b.
137/20 To consider developing a Communication and Engagement Strategy
It was proposed by Cllr J Willox and resolved to set up a Task and Finish Group of councillors and the Assistant Clerk.
138/20 To consider a Website Accessibility Paper and agree required actions
The Clerk provided a brief update following online training on the new (accessible) LCC website just received. It was resolved to defer this agenda item to next month’s meeting, pending completion of the paper.
139/20 To review and approve the updated Risk Management Document
It was proposed by Cllr Hillman and resolved to approve to risk management document with one addition - Aim 3 point 2 - add ‘as good practice’.
It was agreed to add agenda idea for October for developing mentor scheme for new councillors.
140/20 Annual review and approval of the GDPR Privacy Policy and Notices
It was proposed by Cllr Crump and resolved to approve the GDPR Privacy Policy and Notices
141/20 To confirm the council’s budget setting approach for the 2021-22 budget
It was proposed by Cllr Hughes and resolved (with one abstention) that: The Must, Should, Could document; the council’s vision and objectives; and the NDP project list are utilised as a starting point for budget discussions, with a remote councillor budget setting workshop to be held on Wednesday 16th September at 7.30pm.
The workshop will explore what the key functions, services and priorities are for 2021/22 and beyond.
That the information from the workshop session will be used to draft initial proposals to take to the Finance Committee Meeting and from this onto to Full Council.
Two members of the public joined the meeting 20.02pm and councillors introduced themselves.
142/20 To receive a verbal update from the Chairman on ‘101 Conversations’
Update received.
143/20 To receive an update on the fire at the community centre
Noted. Cllr Broxholme queried when the electrical works would be completed, whether it is now agreed the type of re-connection required and raised the impact on the football teams.
144/20 To consider a Website Accessibility Paper and agree required actions
It was proposed by Cllr Hughes and resolved to progress the required actions in-line with the report.
145/20 To consider a request for goal posts on Westcroft Green
It was proposed by Cllr Cavill and resolved to support the request; for officers, including the Grounds manager and Cllr Hillman (as Chairman of Planning Committee and NDP Working Group), to work with the member of the public to select a suitable location and installer in order to progress the request, with the cost of the post(s) and installation to be covered by external funding; and to note the ongoing maintenance/inspection cost and budget accordingly.
146/20 To consider a request to set up a Working Group to progress the Multi-Use Games Area (MUGA)
Cllr Stafford invited the two members of the public to take part in the discussion regarding this agenda item.
It was proposed by Cllr Cavill and resolved to set up a Working Group
2 members of the public left the meeting 20.43pm.
147/20 Closed Session – Council to resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) act 1960 for the following items, on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
Cllr Hughes left the meeting 20.43pm
It was proposed by Cllr Hewes and resolved to go into closed session.
148/20 To consider and approve the council’s insurance renewal
Deferred.
149/20 To receive an update following the councillor and staff meeting held on 1st September
Cllr Hughes came back into the meeting 20.45pm
An updated was provided.
150/20 To receive an update and approve recommendations from Personnel Committee regarding staff matters
The proposal put forward by Cllr Bell was resolved with one abstention.
151/20 To note the NJC pay award and agreed backdating to April 1st for those staff affected
Noted.
152/20 To review the latest cashflow report and projected 2020-21 budget
Standing item deferred - month end only just completed.
The meeting closed at 9:08 pm.
Please be advised that these are notes of the meeting taken by the Assistant/Clerk and cannot in any way be regarded as the official minutes of Council proceedings until they are approved and signed at the next meeting.