Minutes
Saxilby with Ingleby Parish Council
Westcroft Green Space Working Group Meeting Minutes
12:30 21 April 2026
Meeting Room, St Andrews Community Centre, William Street, Saxilby, LN1 2LP.
Present:
Cllrs E.Bowden, S.Bowden, Shepherd, and Wheatley
In Attendance:
Lydia Hopton, Clerk
Absent:
Cllrs Bridge, Truscott, and Waller
Meeting
1. Note apologies for absence
Cllrs Bridge, Truscott, and Waller
2. Receive Declarations of Interest in accordance with the Localism Act 2011
None received.
3. Agree a chair
Having been proposed (Cllr Wheatley) and seconded (Cllr Shepherd) it was RESOLVED to:
Agree Cllr E.Bowden as chair of the Working Group
4. Approve meeting notes as minutes for 14 January 2026
Having been proposed (Cllr E.Bowden) and seconded (Cllr S.Bowden) it was RESOLVED to:
a. Amend the attendance to include Cllrs Shepherd and Wheatley.
b. Approve the meeting notes as minutes for 14 January 2026, subject to the above
amendment.
5. Approve meeting notes as minutes for 24 March 2026
Having been proposed (Cllr Wheatley) and seconded (Cllr S.Bowden) it was RESOLVED to:
Approve meeting notes as minutes for 24 March 2026 with the addition of the words subject to
inclusion of resolution wording under Item 6: “Having been proposed (Cllr E.Bowden) and
seconded (Cllr Shepherd) it was RESOLVED to:” on agenda item 6.
6. Update regarding meeting play providers
On-site meetings have been arranged with Kompan, Proludic, Online Playgrounds, Playdale, and
Rhino Play as agreed at the last meeting.
Action: It was noted that the project timeline may require adjustment depending on the return
of design visuals and it was requested an evaluation framework be prepared in advance of
receiving quotations to enable timely decision-making.
7. Consider next steps to progress the relaxation zone and make recommendations to
planning and development committee
Resolutions
Having been proposed (Cllr E.Bowden) and seconded (Cllr Wheatley) it was RESOLVED to:
a. Approve recommendations to P&D Committee for the relaxation zone
i. Approve the zoned approach as recommended by the consultant and Working
Group as a mechanism to best deliver the aspirations from the public consultation
ii. Approve the relaxation zone visual, including sensory planting, planting of six
small/medium sized native trees, bulb planting under trees/hedgerows
Chair’s Signature: ______________________
Date (on last page only): ______________________
iii. Share updated relaxation zone visuals with residents as part of a wider update –
“work has begun” post to keep residents informed of progress
iv. Approve budget of £1,580 for the relaxation zone, including planting and bulbs.
v. Approve installation of the Marmax bench and base
Actions
vi. Liaise with the Events Working Group regarding volunteer support for planting
vii. Update the action plan to bring forward bench installation
viii. Confirm availability of the bench – turnaround time
ix. See if resident wants to buy bench who expressed interest
x. Develop base specification
xi. Exploration of installation of base via Abbey Access and/or Community Payback
xii. Prepare and issue a letter to nearby residents regarding the relaxation zone
xiii. Add action plan to P&D committee papers
xiv. Add sensory zone planting scheme to next Working Group agenda e.g. –
“dogwood, long-flowering rose varieties (see visual for specification)”
Forward Planning
xv. Draft WLDC Westcroft application form to be included on next agenda, due to
potential of WLDC funding being released in this financial year
xvi. Play and Fitness Consultation Plan to be prepared for May WG for June Planning &
Development Committee
xvii. Action plan to be updated to reflect Full Council recess in August and bring forward
bench installation
8. Consider next steps to progress the imagination zone and make recommendations
to planning and development committee
1. Cllr E. Bowden to contact local organisations/joiners regarding potential of making a “story
chair”.
2. Cllr Wheatley to liaise with local contacts regarding availability of recycled tyres (tractor –
8no. and car 12no.).
3. Living Willow tunnel would be progressed in February 2027.
9. Note project plan and any feedback
• The project plan was noted.
• Cllr Wheatley to explore match funding opportunities.
10. Agree next meeting date and time
The next meeting was agreed as:
Tuesday 12 May 2026 at 12:30pm
Action: Clerk to issue meeting invitation.
14:12 meeting closed